2025 EES Microsoft Licensing.pdf
PDF 224 KB Posted
- Attached to
- ITS-Microsoft-EES-Licensing State and local contract opportunity
- Solicitation number
- PE-55065-NONST-2025-000000036
- Issued by
- Barrow County, Georgia
About this file
This is a Request for Proposal (RFP) issued by the Barrow County School District in Georgia for Microsoft EES licensing. The RFP seeks competitive bids for various Microsoft licenses including M365 A5 licenses for 1,800 faculty and 64,000 students, along with additional products such as Intune P1 (450 licenses), M365 Copilot (15 licenses), SQL Server Standard Core, Windows Server licenses, and various other Microsoft products. Proposals are due by 11:00 AM local time on February 18, 2025, and must be submitted via email to itsbids@barrow.k12.ga.us. The contract term is for three years starting May 1, 2025 through April 30, 2030, with the option to renew for up to two additional years.
The RFP requires vendors to provide a complete breakdown of all products included in the licensing agreement, with payments to be spread across the three-year term. No product substitutions are allowed. Vendors must submit both a vendor quote and a completed Vendor Proposal Form that includes their business information, SAM.GOV cage number, and detailed pricing for each license type. The school system reserves the right to accept bids on an all, some, or none basis, depending on available funds and the best interest of the school system.
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| File | Type | Posted |
|---|---|---|
| Event cancelled_ Rebidding_.txt | TXT text file |
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Text version
REQUEST FOR BID PROPOSAL
Microsoft EES licensing
May 1 2025 – April 30 2030
BARROW COUNTY SCHOOL DISTRICT
The Barrow County School System Information Technology Services
John St.Clair 179 W. Athens Street
Winder, Georgia 30680 itsbids@barrow.k12.ga.us
Barrow County Board of Education
179 W. Athens St.
Winder, Georgia 30680
John St.Clair Email: itsbids@barrow.k12.ga.us
REQUEST FOR PROPOSAL (RFP) FOR
Microsoft EES licensing
To: All Interested Vendors You are invited to submit a formal proposal (bid) for Microsoft EES licensing for the Barrow County School District in accordance with the attached General Conditions and Specifications.
Sealed proposals from bidders will be received by Barrow County Schools via email until 11:00 A.M. local time, on Tuesday, February 18th, 2025. Proposals must be sent to itsbids@barrow.k12.ga.us and should include the words “Microsoft EES licensing response” in the subject.
Emailed proposals will only be deemed accepted for consideration upon delivery of a confirmation email from jstclair@barrow.k12.ga.us to vendor’s email indicating receipt of proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor should consider proposal not to have been delivered. It is vendor’s responsibility to ensure receipt of proposal.
Barrow County reserves right to postpone bid opening to later the same day beyond original due date/time in event of notification of delayed bid delivery. Once time has been called and the first proposal has been opened, any proposals received thereafter will be returned unopened.
Proposals must be valid for a period of ninety (90) days after the date of receipt of bid. Barrow County Schools reserves the right to reject any and all bids or to waive any informality in bidding.
Questions may be e-mailed to itsbids@barrow.k12.ga.us.
mailto:itsbids@barrow.k12.ga.us
GENERAL CONDITIONS
The Barrow County School System seeks competitive bids for Microsoft EES licensing for the district as per the specific criteria to follow. In addition to specific criteria, the following general conditions apply:
- Responses must include breakdown of all products included in licensing agreement.
- Terms of initial contract must be for three years, with yearly payments spread across the three year term, and renewable for up to an additional two years.
- Contract must be effective as of May 1st, 2025, to coincide with termination of current contract which expires April 30th, 2025.
- Vendor must provide vendor quote and also fill out and return Vendor Proposal Form below
SPECIFIC CRITERIA
Item name Part number Quantity Offering Intune P1 Edu Sub Per User FYR-00001 450 Additional Product M365 A5 Unified Edu Sub Per User AAD-38400 1800 Faculty M365 A5 Unified Edu Sub Student Use Benefit Per User AAD-38405 64000 Student M365 Copilot Edu Sub Add-on EP2-00538 15 Additional Product Planner & Project P3 Edu Sub Per User 7MA-00001 7 Additional Product SQL Server Standard Core ALng LSA 2L 7NQ-00302 4 Additional Product Visio P2 Edu Sub Per User P4U-00001 4 Additional Product Visio Professional ALng LSA D87-01057 3 Faculty Win Server DC Core ALng LSA 2L 9EA-00039 32 Additional Product Win Server Standard Core ALng LSA 2L 9EM-00562 538 Additional Product
Trade Names “or Equal” Clause
No product substitutions will be allowed.
The Barrow County School System may accept any bid offered on an all, some, or none basis, within funds available, whichever is in the best interest of the school system.
Vendor Response Form
Business Name: ___________________________________________________________________________
Business Address: _________________________________________________________________________
Business Phone: ___________________________________________________________________________
Business SAM.GOV cage number:
Business Representative Name:
Email address:
Part number Item name Quantity Cost per license Total cost FYR-00001 Intune P1 Edu Sub Per User 450 AAD-38400 M365 A5 Unified Edu Sub Per User 1800
AAD-38405
M365 A5 Unified Edu Sub Student Use Benefit Per User 64000
EP2-00538 M365 Copilot Edu Sub Add-on 15 7MA-00001 Planner & Project P3 Edu Sub Per User 7 7NQ-00302 SQL Server Standard Core ALng LSA 2L 4 P4U-00001 Visio P2 Edu Sub Per User 4 D87-01057 Visio Professional ALng LSA 3 9EA-00039 Win Server DC Core ALng LSA 2L 32 9EM-00562 Win Server Standard Core ALng LSA 2L 538 Grand total cost
| BARROW COUNTY SCHOOL DISTRICT |
| The Barrow County School System |
| REQUEST FOR PROPOSAL (RFP) FOR |
| GENERAL CONDITIONS |
| SPECIFIC CRITERIA |
File details come from the government source that posted it. Updated .