ITS-March-Microsoft-EES

The Barrow County School District in Georgia is seeking competitive bids for a Microsoft Enrollment for Education Solutions (EES) licensing contract through a Request for Proposal (RFP). The procurement encompasses comprehensive Microsoft licensing products, including M365 A5 Unified licenses for 1,800 faculty and 64,000 students, alongside additional technology solutions such as Intune P1 (450 licenses), M365 Copilot (15 licenses), SQL Server Standard Core, and Windows Server licenses. Proposals are due by 11:00 A.M. local time on March 12th, 2025, and must be submitted via email to itsbids@barrow.k12.ga.us. The contract term spans three years, from May 1st, 2025 through April 30th, 2030, with potential renewal options for up to two additional years. Vendors are required to submit detailed pricing per license for each specified product, with costs itemized by year for the three-year term. The current EES agreement number is #91687609, and no product substitutions will be permitted. Only EES contracts with software assurance will be considered, and vendors must provide both a vendor quote and complete the included Vendor Response Form.

The RFP does not explicitly mention specific set-aside designations for disadvantaged enterprises or minority-owned businesses. Vendors must be registered in SAM.GOV and provide their cage number as part of the submission requirements. The school system reserves the right to accept bids on an all, some, or none basis within available funds, indicating flexibility in the procurement process. While specific budget ranges are not disclosed, the scale of licensing (covering 1,800 faculty and 64,000 students) suggests a significant potential contract value. The procurement appears to be open to qualified vendors with appropriate Microsoft EES licensing capabilities and the ability to meet the specific technical requirements outlined in the RFP. Interested vendors should carefully review all documentation and ensure complete compliance with the specified licensing and submission guidelines to be considered for this contract opportunity.