2025 March EES Microsoft Licensing.pdf

REQUEST FOR BID PROPOSAL

Microsoft EES licensing

May 1 2025 – April 30 2030

BARROW COUNTY SCHOOL DISTRICT

The Barrow County School System Information Technology Services

John St.Clair 179 W. Athens Street

Winder, Georgia 30680 itsbids@barrow.k12.ga.us

Barrow County Board of Education 179 W. Athens St.

Winder, Georgia 30680

John St.Clair Email: itsbids@barrow.k12.ga.us

REQUEST FOR PROPOSAL (RFP) FOR

Microsoft EES licensing

To: All Interested Vendors You are invited to submit a formal proposal (bid) for Microsoft EES licensing for the Barrow County School District in accordance with the attached General Conditions and Specifications.

Sealed proposals from bidders will be received by Barrow County Schools via email until 11:00 A.M. local time, on Wednesday, March 12th, 2025. Proposals must be sent to itsbids@barrow.k12.ga.us and should include the words “Microsoft EES licensing response” in the subject.

Emailed proposals will only be deemed accepted for consideration upon delivery of a confirmation email from jstclair@barrow.k12.ga.us to vendor’s email indicating receipt of proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor should consider proposal not to have been delivered. It is vendor’s responsibility to ensure receipt of proposal.

Barrow County reserves right to postpone bid opening to later the same day beyond original due date/time in event of notification of delayed bid delivery. Once time has been called and the first proposal has been opened, any proposals received thereafter will be returned unopened.

Proposals must be valid for a period of ninety (90) days after the date of receipt of bid. Barrow County Schools reserves the right to reject any and all bids or to waive any informality in bidding.

Questions may be e-mailed to itsbids@barrow.k12.ga.us.

mailto:itsbids@barrow.k12.ga.us

GENERAL CONDITIONS

The Barrow County School System seeks competitive bids for Microsoft EES licensing for the district as per the specific criteria to follow. In addition to specific criteria, the following general conditions apply:

- Responses must include breakdown of all products included in licensing agreement.

- Terms of initial contract must be for three years, with yearly payments spread across the three year term, and renewable for up to an additional two years.

- Contract must be effective as of May 1st, 2025, to coincide with termination of current contract which expires April 30th, 2025.

- Only Enrollment for Education Solutions (EES) contracts with software assurance will be considered.

Proposals of none-EES based solutions will be rejected.

- Vendor must provide vendor quote and also fill out and return Vendor Proposal Form below

- Current EES agreement #91687609

SPECIFIC CRITERIA

Item name Part number Quantity Offering Intune P1 Edu Sub Per User FYR-00001 450 Additional Product M365 A5 Unified Edu Sub Per User AAD-38400 1800 Faculty M365 A5 Unified Edu Sub Student Use Benefit Per User AAD-38405 64000 Student M365 Copilot Edu Sub Add-on EP2-00538 15 Additional Product Planner & Project P3 Edu Sub Per User 7MA-00001 7 Additional Product SQL Server Standard Core ALng LSA 2L 7NQ-00302 4 Additional Product Visio P2 Edu Sub Per User P4U-00001 4 Additional Product Visio Professional ALng LSA D87-01057 3 Faculty Win Server DC Core ALng LSA 2L 9EA-00039 32 Additional Product Win Server Standard Core ALng LSA 2L 9EM-00562 538 Additional Product

Trade Names “or Equal” Clause

No product substitutions will be allowed.

The Barrow County School System may accept any bid offered on an all, some, or none basis, within funds available, whichever is in the best interest of the school system.

Vendor Response Form

Business Name: ___________________________________________________________________________

Business Address: _________________________________________________________________________

Business Phone: ___________________________________________________________________________

Business SAM.GOV cage number:

Business Representative Name:

Email address:

Part number Item name Quantity ordered Cost per license Total cost

FYR-00001 Intune P1 Edu Sub Per User 450 $ $ AAD-38400 M365 A5 Unified Edu Sub Per User 1800 $ $ AAD-38405 M365 A5 Unified Edu Sub Student Use Benefit Per User 64000 $ $ EP2-00538 M365 Copilot Edu Sub Add-on 15 $ $ 7MA-00001 Planner & Project P3 Edu Sub Per User 7 $ $ 7NQ-00302 SQL Server Standard Core ALng LSA 2L 4 $ $ P4U-00001 Visio P2 Edu Sub Per User 4 $ $ D87-01057 Visio Professional ALng LSA 3 $ $ 9EA-00039 Win Server DC Core ALng LSA 2L 32 $ $ 9EM-00562 Win Server Standard Core ALng LSA 2L 538 $ $ Grand total cost per year $

Year 1 total cost: _______________________________________

Year 2 total cost: _______________________________________

Year 3 total cost: _______________________________________

Grand total (sum of years 1-3): ____________________________