ITQ - 219399 - Medical Oxygen & Cylinder Rental

The City of Little Rock, Arkansas Fire Department issued Invitation to Quote (ITQ) 219399 on January 30, 2026, seeking qualified vendors to provide medical oxygen and cylinder rental services, with responses due by February 6, 2026, at 10:00 a.m. through the LRPROCURE platform powered by Bonfire. The procurement requires rental of fifty-one (51) size D medical-grade oxygen cylinders with an estimated average of ten (10) cylinders refilled weekly, along with associated fuel/delivery charges and hazmat/handling charges. Vendors must demonstrate a minimum of three years of experience providing medical oxygen cylinder filling and rental services, maintain FDA compliance standards, and comply with Arkansas State Licensing Law for Contractors where applicable. All unit pricing must be all-inclusive, encompassing price per cylinder, hazmat fees, delivery fees, and fuel surcharge fees, with pricing remaining fixed for the contract duration and subject to ninety (90) days' notice prior to each annual renewal date. The initial contract term is one (1) year with options to extend for up to six (6) additional years in one-year increments, and the award will be made on an all-or-none basis to the lowest responsive and qualified bidder. Pick-up and drop-off services will be coordinated with the Fire Equipment Repair Coordinator at the Little Rock Fire Department Warehouse located at 7000 Murray Street, Little Rock, Arkansas 72209, with cylinder filling invoiced weekly upon pickup and cylinder rental charges billed monthly on a standard net thirty (30) day basis.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are mandated for this procurement; however, the City of Little Rock actively encourages minority and women-owned business partnerships through joint venture arrangements, with joint venture proposals requiring submission of a formal written agreement and completion of the Affidavit of Joint Venture Form. All vendors, regardless of location, must submit a signed Combined Certification for Contracting certifying non-boycott of Israel and the energy, fossil fuel, firearms, and ammunition industries; out-of-state vendors do not require a business license to submit a bid but must obtain one if awarded and establishing a permanent location within Little Rock's city limits. The solicitation documents do not identify any incumbent vendors or current contractors; no budget range or estimated award value is specified in the procurement materials, though payment will be processed through standard City of Little Rock accounts payable procedures via purchasing cards, physical checks, or EFT/ACH transfers.