ITN for lottery drawing machine maintenance

The State of Michigan Lottery issued an Invitation to Negotiate (ITN) for lottery drawing machine maintenance and repair services on March 26, 2019, with a response deadline of April 5, 2019. This procurement seeks a five-year contract for comprehensive maintenance and repair of four Skipjack lottery drawing machines, encompassing annual preventative maintenance services and emergency repair services available on-call via telephone. The State has pre-identified Garron Lottery Products of Baltimore, Maryland as the intended single source provider, indicating that the agency believes no viable alternative exists for this specialized equipment maintenance. Potential bidders who dispute this single-source determination must submit written responses by the April 5, 2019 deadline. Written questions and clarifications concerning the ITN must be submitted to Solicitation Manager Lucy Kish at KishL1@michigan.gov no later than April 2, 2019, with answers posted on www.michigan.gov/SIGMAVSS. The procurement is classified under commodity code 93937 for Electronic Equipment Maintenance and Repair.

The ITN document does not specify any set-aside designations, restrictions on organizational types, or disadvantaged enterprise requirements. Garron Lottery Products is identified as the incumbent vendor and intended single source provider for this specialized maintenance work. The existing infrastructure involves four Skipjack lottery drawing machines that require integration with the maintenance contractor's services and technical capabilities. No specific pricing terms, award values, or budget ranges are detailed in the notice. This ITN represents the State's formal attempt to identify and evaluate potential alternative vendors before proceeding with the single-provider contract award to Garron Lottery Products.