ITN for lottery drawing machine maintenance

The State of Michigan's Lottery department is seeking an Invitation to Negotiate (ITN) for maintenance and repair services specifically for four Skipjack lottery drawing machines. The procurement focuses on comprehensive maintenance solutions, including annual preventative maintenance, emergency repair services, and on-call emergency phone support. The intended source for this contract is Garron Lottery Products of Baltimore, Maryland, with the procurement falling under commodity code 939-37 for Electronic Equipment Maintenance and Repair. Key deadlines include a question submission cut-off of April 2, 2019, with a final response deadline of April 5, 2019. The contract term is proposed for five years, and the State is specifically seeking potential alternative bidders who can demonstrate equivalent product or service capabilities. Potential respondents who believe they can provide comparable services must submit a detailed written response describing their specific offering and capabilities to match the maintenance requirements of the lottery drawing machines.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the procurement appears somewhat restrictive given the State's belief that Garron Lottery Products is the sole viable service provider. The solicitation suggests a potential sole-source procurement, with the State openly acknowledging there may be limited alternatives for this specialized maintenance service. No specific budget range or award value is disclosed in the available documentation. The procurement is focused exclusively on maintenance for specialized lottery drawing equipment, which implies a niche technical requirement that may limit potential bidders. The contract appears to be structured to ensure continuous, reliable maintenance of critical lottery drawing infrastructure, with an emphasis on emergency responsiveness and technical expertise in maintaining these specific lottery machines.