ITB - Target Members (Highway Reflector Signs) PA

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) for Target Members (Highway Reflector Signs), seeking up to three qualified contractors to provide highway reflector signs according to specific technical specifications and standard drawings. The procurement, which involves Marion County, aims to establish a 10-year Price Agreement (PA) for the supply of highway delineators with precise requirements for composition, dimensions, surface preparation, enameling, and reflective sheeting. Contractors must be capable of delivering target members within 14 to 45 calendar days depending on order quantity, with ODOT reserving the right to conduct random quality checks and reject non-compliant shipments. The bid submission deadline is May 6, 2024, at 2:00 PM through the OregonBuys eProcurement system, with ODOT planning to award to the lowest responsive and responsible bidder(s). Evaluation criteria will include pricing, compliance with technical specifications, delivery capabilities, and adherence to the standard drawings provided in the solicitation documents.

The ITB appears to have preferences for disadvantaged business enterprises, with provisions encouraging participation from minority-owned, woman-owned, or veteran-owned businesses. The current solicitation shows Traffic Safety Supply Co. as the sole bidder, with unit pricing ranging from $2.45 to $2.20 per unit depending on order quantity. ODOT has established a maximum not-to-exceed amount of $249,999 for the agreements resulting from this ITB, with pricing to remain fixed for at least one year after award. The procurement includes opportunities for potential contract amendments that may adjust unit prices or modify item listings based on ODOT's needs. Bidders are required to submit references for comparable projects and make certifications regarding non-discrimination, conflict of interest, tax compliance, and sexual harassment policies. The contract will be effective for a minimum of one year upon award, with the potential for continued performance until all contractor obligations are fulfilled.