ITB - Replacement of Existing Chillers and HVAC upgrades and Related Items at the Bay Area Community Center for Harris County Precinct 2

Harris County, Texas is soliciting competitive bids (ITB 26/0090) for the replacement of existing chillers and HVAC upgrades and related items at the Bay Area Community Center for Harris County Precinct 2. The procurement requires qualified vendors to furnish and install new, current production model chillers with a minimum capacity of fifty (50) tons at AHRI 550/590 conditions, including all necessary piping, electrical connections, controls integration, and commissioning work to replace existing Daikin units. The contract term shall commence on or about July 9, 2026 and continue for one year with four optional one-year renewals, with pricing subject to annual CPI-W adjustments capped at four percent. Bidders must submit responses by June 8, 2026 at 2:00 P.M. local time in Houston, and attendance at a mandatory pre-bid meeting and site visit on May 27, 2026 at 10:00 A.M. CST at 5002 E. NASA Parkway, Seabrook, Texas is required for all vendors intending to submit a quote, with a maximum of four individuals per company permitted. Evaluation will be based on "lowest and best" value considering associated direct and indirect costs, transport, maintenance, reliability, life cycle warranties, and customer service along with vendor ability, capacity, skill, and demonstrated quality of performance. Primary bids must be based on Carrier units with stated lead times, and if Carrier lead times exceed sixty days, vendors must provide contingency options using York equipment. Vendors must demonstrate a minimum of five years of experience with similar projects, comply with all prevailing wage requirements and submit certified weekly payrolls, maintain current state and local licenses, and provide evidence of required insurance coverage including general liability, workers compensation, and additional coverage as specified by Harris County.

Harris County has established mandatory Minority- and Women-Owned Business Enterprise (M/WBE) participation goals that bidders must meet or exceed through good faith efforts, with M/WBE subcontractors required to perform a commercially useful function with at least thirty percent of their contract work performed by their own workforce and maintaining current certification from recognized agencies including the City of Houston, U.S. Small Business Administration, Texas Unified Certification Program, NMSDC, HMSDC, WBENC, or WBEA. Bidders must also comply with the Harris County Contractor Minimum Wage Policy requiring all workers to be compensated at a minimum of $21.65 per hour, or the applicable prevailing wage rate if higher, along with submission of certified weekly payrolls through Harris County's Labor Compliance Software and compliance with comprehensive safety policies including OSHA 10 certification for all manual workers and OSHA 30 certification for managers prior to site entry. All bidders must submit a bid guarantee equal to five percent of the total bid amount in the form of either a bid bond or cashier's check, along with certifications addressing tax residence status, debarment, safety record compliance, and M/WBE utilization plans, with contracts binding only upon execution by Harris County Commissioners Court and issuance of a Purchase Order. Harris County requires contractors to carry minimum insurance coverage including Workers Compensation with $1,000,000 limits per accident, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability with combined single limits of $1,000,000, and Umbrella/Excess Liability with $1,000,000 per occurrence, with Harris County named as an additional insured on a primary/non-contributory basis. While no specific award value or budget range is disclosed in the solicitation documents, the project scope and requirements indicate a substantial contract valued over $500,000, making it subject to all safety policies, prevailing wage requirements, and M/WBE participation mandates applicable to Harris County construction contracts of that magnitude.