ITB - Maintenance, Inspection, and Repair of Heating, Ventilation and Air-Conditioning Systems and Related Items for Universal Services

Harris County, Texas is soliciting bids for maintenance, inspection, and repair of heating, ventilation, and air-conditioning systems and related items for approximately ten tower locations designated for Universal Services Mission Critical Public Safety Communications, with proposals due June 15, 2026 under ITB format.

The Harris County Contractor Minimum Wage Policy applies: all workers directly assigned to the contract must earn a minimum of $21.65 per hour (adjusted annually), with compliance self-certified by prime contractors and enforced through payroll records, audit rights, and penalties including contract termination and debarment. The policy exempts contracts valued under $100,000 annually; this solicitation's value is not stated but the scope and term structure suggest it exceeds the threshold.

The contract term runs one year from on or about June 1, 2026, with Harris County holding options to renew for four additional one-year periods under the same terms and pricing, subject to Commissioners Court approval. The County will not automatically renew and reserves the right to rebid.

Vendors must hold a valid Texas Department of Licensing and Regulation Air Conditioning and Refrigeration Contractor License, employ EPA Section 608 certified technicians for refrigerant handling, and demonstrate a minimum of three years of documented commercial HVAC maintenance and repair experience. All personnel must pass background checks and work unsupervised at secure facilities.

Specific tower locations will not be disclosed until after contract award due to security concerns. Pricing shall be submitted on a flat-rate schedule with all charges all-inclusive of labor, materials, equipment, supervision, tools, overhead, permits, insurance, and transportation. Vendors must provide discount percentages off Manufacturer's Suggested List Prices for equipment, parts, and supplies, with discounts remaining constant throughout the contract term. The County requires 24-hour emergency response capability with a two-hour on-site response time for emergencies and 24-hour response for non-emergencies; $100 liquidated damages apply per missed response occurrence. One-year minimum warranty coverage on all parts and labor is required. Prices remain firm for 90 days after award and cannot increase within 90 days of any previous increase; only documented industry-wide manufacturer price changes are approved for adjustment. Questions must be submitted in writing through Bonfire by the deadline specified in the event schedule.