ITB - LED Luminaires, LED Light Assemblies and Related Items for the Harris County Toll Road Authority

The Harris County Toll Road Authority (HCTRA) is issuing an Invitation to Bid (ITB) for LED Luminaires, LED Light Assemblies and Related Items on a one-year contract commencing approximately February 1, 2026, with four optional one-year renewals subject to Commissioners Court approval. The procurement seeks qualified vendors to furnish cobra head-type roadway LED luminaires and underpass lighting assemblies on an as-needed basis to replace non-functioning and non-LED fixtures throughout the HCTRA system. Specific deliverables include three types of roadway LED luminaires: 10 units of 150-watt equivalent (65W), 200 units of 250-watt equivalent (120W), and 10 units of 400-watt equivalent (185W); and three types of LED underpass light assemblies with quantities of 50, 5, and 5 units respectively. All products must comply with TxDOT Design and Material Specification (DMS-11011) for LED roadway luminaires and special specifications for LED underpass light assemblies, with technical requirements including UL 1598 listing, IP 66 ingress protection rating, 4000K color temperature, minimum 70 CRI, 10-year manufacturer warranty, and specific photometric performance criteria. Vendors must be listed on the TxDOT Material Producer List (MPL) or submit complete pre-qualification requests including physical samples, cut sheets, photometric reports from NVLAP-accredited laboratories, and quality management system certifications (ISO 9001 or equivalent). Bids must be submitted online through Bonfire or as hard copies before 2:00 p.m. local time in Houston, Texas on February 16, 2026, with all pricing all-inclusive of labor, materials, equipment, testing, and delivery costs F.O.B. destination to Harris County locations during business hours (Monday-Friday, 8:00 a.m.-3:30 p.m. CST). Contract award will be based on lowest and best bid evaluation considering price, vendor capacity, quality, and performance reliability, with Harris County reserving the right to award by item, category, or overall as deemed in its best interest. All questions must be submitted in writing through Bonfire by a deadline specified in the event schedule, and samples may be required for inspection and testing prior to award at no cost to HCTRA.

No specific set-aside designations for disadvantaged enterprises or women/minority-owned business enterprises are identified in the procurement documents. However, vendors utilizing subcontractors must obtain written Harris County approval of all proposed subcontractors prior to engagement and submit a final Subcontractor Listing Form prior to contract award, with the County reserving the right to reject any proposed subcontractors on any reasonable basis. All vendors must complete the Texas Certificate of Interested Parties (Form 1295) and Tax Residence Certification prior to bid submission, establish residency status under Texas Government Code 2252.001, and ensure that vendor taxes and other Harris County debts are current as of the bid due date. Vendors must maintain comprehensive insurance coverage including workers' compensation with $1,000,000 employers' liability limits, commercial general liability with $1,000,000 per-occurrence and $2,000,000 general aggregate limits, automobile liability with $1,000,000 combined single limits, and umbrella/excess liability coverage of $1,000,000, all provided by companies with A.M. Best ratings of at least A-VII. Vendors must also provide a dedicated account manager with local or toll-free customer service availability Monday-Friday, 7:30 a.m.-5:00 p.m. CST, maintain adequate inventory for prompt delivery, and comply with Payment Card Industry Data Security Standards. The procurement documents do not specify an anticipated total award value or budget range; however, vendors with subcontractors must provide payment bonds equal to 100 percent of the proposal within ten days of award, and all pricing must remain firm for 90 days after contract commencement with subsequent increases not exceeding industry-wide manufacturer-documented price increases.