ITB - Klamath Falls D11 Office HVAC Upgrades

The Oregon Department of Transportation (ODOT) is soliciting bids for HVAC upgrades at the Klamath Falls District 11 Office located at 2557 Altamont, Klamath Falls, Oregon. This Invitation to Bid (ITB) seeks a contractor to perform comprehensive HVAC system improvements, including selective demolition of existing furnace and DX units, installation of new furnaces/heat pumps, ductwork modifications, and associated electrical system upgrades. The project requires the awarded contractor to develop final system design, including balancing design, schematics, system layout, and duct routing diagrams, and obtain necessary permits with Klamath County. The procurement offers two bidding options (A and B), each with a base bid and two additive alternates, from which ODOT will select the most advantageous combination. Key project dates include a mandatory pre-bid conference on February 15, 2023, bid submissions due by February 27, 2023 at 9:00 AM, substantial completion required by June 15, 2023, and final completion mandated by June 30, 2023. Contractors must be licensed with the Oregon Construction Contractors Board and comply with state prevailing wage requirements.

Bidders must submit a first-tier subcontractor disclosure form, provide evidence of a qualifying drug testing program, and certify compliance with non-discrimination laws. An asbestos survey has been conducted, identifying potential asbestos-containing materials in mastic, vinyl floor tile, and duct felt wrap, which bidders should consider during project planning. While no specific set-aside designations are mentioned, the ITB emphasizes compliance with various state regulatory requirements. The project will be awarded to the lowest responsive bidder, with ODOT reserving the right to select either Option A or B based on cost, energy savings, and project goals of improving zone control and occupant comfort. Although a specific budget range is not explicitly stated, the procurement involves comprehensive HVAC system upgrades that will require significant technical expertise and investment. The work must be completed while the building remains occupied, necessitating careful coordination to minimize disruptions to ODOT's operations.