ITB - Janitorial Services - John Day DMV

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) # S-73000-00002554/35216 for janitorial services at the John Day DMV facility located at 193 N. Canyon Blvd, John Day, OR 97845. The procurement seeks a qualified contractor to provide comprehensive janitorial services for a 1,740 square foot facility, including 772 square feet of hard flooring and 968 square feet of carpeting. Required services encompass daily, weekly, and monthly cleaning tasks, as well as periodic deep cleaning services such as carpet cleaning and floor stripping/waxing, which must be performed twice annually. Bidders must demonstrate a minimum of 3 years of relevant experience and provide professional references. The bid was posted on March 24, 2022, with a firm submission deadline of April 7, 2022, at 3:00 pm. While no mandatory pre-bid walkthrough is required, bidders may request an optional site visit prior to the bid due date. Evaluation criteria will focus on determining the lowest responsive and responsible bidder, with potential application of a 5% Buy Oregon preference for goods and services fabricated or processed entirely within the state.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged business enterprises. Eastern Oregon Building Maintenance, Inc. from John Day, OR was the apparent successful bidder, submitting a total bid price of $52,330.00 for the four-year contract term. The contract includes unit pricing for various services ranging from $75.00 per hour for exception and emergency services to $950.00 per month for standard daily, weekly, and monthly tasks. Pricing will be fixed, with ODOT paying for completed services in conformance with the agreement. Awarded contractors must provide insurance certificates, a W-9 form, business registry information, and a completed responsibility inquiry form within 5 business days of ODOT's notice of intent to award. The contract includes provisions for performance evaluation, with ODOT reserving the right to terminate the agreement for unsatisfactory performance. Funding for the contract will come from state and local sources, though specific funding amounts were not detailed in the procurement documents.