ITB - HDO Plywood for Signs PA

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) #S-73000-00002475 for the procurement of Highway High Density Overlay (HDO) BB Sign-Grade Plywood, specifically 4' x 8' and 4' x 10' sheets. This procurement will serve Marion County, the City of Salem, and other relevant jurisdictions, with ODOT anticipating 2-3 orders per 2-year budget cycle, comprising approximately 5 units of 8' sheets and 3 units of 10' sheets per order. The contract term is three years, with potential extensions up to 10 years, and ODOT plans to award one primary agreement, with the possibility of additional awards to the second-lowest eligible bidder within 9 months of bid closing. Bidders must submit proposals through the OregonBuys eProcurement system by July 27, 2022, and demonstrate a minimum of three years' experience providing similar goods. Evaluation criteria include pricing based on fixed unit prices, compliance with industry standards, and the ability to meet technical specifications for high-density overlay plywood used in highway signage. Contractors must provide references, company qualifications, and certifications, including confirmation of compliance with Oregon's Buy Oregon Preference program.

There are no specific set-aside designations or restrictions on organizational types for this procurement. The agreement is a non-exclusive contract, with ODOT making no guarantees of minimum or maximum purchase quantities. Pricing will incorporate Oregon's preference for locally produced goods and resident bidders, as allowed by statute. Successful contractors must provide insurance certificates, a W-9 form, business registry information, and pay equity compliance documentation. While no specific budget range is explicitly stated, the contract allows for potential price adjustments and requires contractors to warrant that prices offered to ODOT are equal to or better than those provided to other state, local government, or commercial customers. The contractor will be responsible for delivering plywood to the ODOT Sign Shop in Salem, Oregon, when specified in purchase orders, or alternatively, ODOT will pick up goods from the contractor's location. Annual sales volume reports will be required from the awarded contractor, and the agreement includes provisions for potential price increases over the contract term.