Pre-bid sign in sheet~1.pdf

This is a pre-bid sign-in sheet for the Oregon Department of Transportation (ODOT) Invitation to Bid (ITB) #S-73000-00002475 for Highway High Density Overlay (HDO) BB Sign-Grade Plywood. The procurement covers 4' x 8' and 4' x 10' plywood sheets to serve Marion County, the City of Salem, and other relevant jurisdictions. ODOT anticipates 2-3 orders per 2-year budget cycle, with approximately 5 units of 8' sheets and 3 units of 10' sheets per order. The proposal submission deadline is July 27, 2022, through the OregonBuys eProcurement system. The contract term is three years with potential extensions up to 10 years, and ODOT plans to award one primary agreement with the possibility of additional awards to the second-lowest eligible bidder within 9 months of bid closing.

Bidders must demonstrate a minimum of three years' experience providing similar goods and submit proposals with fixed unit pricing, company qualifications, references, and certifications including compliance with Oregon's Buy Oregon Preference program. Evaluation criteria include pricing competitiveness, compliance with industry standards, and ability to meet technical specifications. There are no specific set-aside designations or organizational type restrictions. Successful contractors must provide insurance certificates, W-9 forms, business registry information, and pay equity compliance documentation. The contract is non-exclusive with no guaranteed minimum or maximum purchase quantities. Contractors must warrant that prices offered to ODOT are equal to or better than those provided to other state, local government, or commercial customers. Delivery will occur at the ODOT Sign Shop in Salem, Oregon, or ODOT will arrange pickup from the contractor's location. Annual sales volume reports are required, and the agreement includes provisions for potential price increases over the contract term.