ITB for Periodic Supply of Wood Utility Poles

The City of Portland, Oregon Bureau of Transportation is requesting bids for the periodic supply of wood utility poles under ITB #00002446, with proposals due November 1, 2024 at 4:00 p.m. PST. A 5% Buy Oregon Preference applies to goods fabricated or processed entirely in Oregon, with an additional 5% preference available for qualifying resident bidders headquartered in Oregon.

The scope covers four primary line items: 40-foot Class 4 Douglas Fir poles (estimated annual usage 100 units, minimum order quantity one); 35-foot Class 2 Douglas Fir poles (estimated annual usage 30 units, minimum order quantity one); 40-foot Class 4 Douglas Fir poles (minimum order quantity 10); and 35-foot Class 2 Douglas Fir poles (minimum order quantity 5). All poles must comply with the City of Portland Standard Construction Specifications 2020, including sections on Poles & Piling (Section 02120), Preservative Treatment of Timber (Section 02190), and Nonfield-Tested Materials (Section 00165.35). Bidders must submit unit pricing per pole and provide lead times in calendar days for order fulfillment. Delivery is FOB Destination Freight Prepaid to 3150 N Mississippi Ave, Portland, OR 97227, with all transportation and handling charges paid by the bidder. The City reserves the right to procure additional pole types and sizes using pricing methodology consistent with the base items and to award by individual line item if in its best interest.

The estimated annual spend is between $50,000 and $200,000 over a 5-year contract term, with pricing firm during the first year and Net 30 payment terms via electronic funds transfer. No bid bond is required. Contractors must obtain a City of Portland business license tax account, maintain workers' compensation insurance, general commercial liability insurance with $2,000,000 minimum per occurrence limits, and automobile liability insurance with $2,000,000 minimum coverage. Bidders must comply with EEO Affirmative Action Employer certification and Equal Benefits Program requirements. Proposals are submitted electronically through the City's BuySpeed vendor portal. Questions should be directed to Paris Hall, Procurement Specialist, at paris.hall@portlandoregon.gov or (503) 823-6220; questions received fewer than seven calendar days before the due date may not be answered.