ITB for Janitorial Services Canyon City

The State of Oregon Employment Department (OED) is seeking qualified contractors to provide comprehensive janitorial services for its Canyon City office located at 120 S Washington Street, Oregon 97820. The Invitation to Bid (ITB #S-47100-00013511) solicits proposals for daily, weekly, monthly, and annual janitorial services covering approximately 1,620 square feet. Minimum qualifications for bidders include a minimum of five years of professional janitorial services experience, adequate resources and staffing, and three verifiable professional references. Bidders must submit their proposals electronically through OregonBuys by April 24, 2025, at 3:00 PM Pacific Time, with bid questions due by April 14, 2025. The initial contract term will be 26 months, with a potential cumulative contract term not exceeding five years. Evaluation criteria will focus on the lowest responsible bidder meeting the minimum qualifications, with specific required attachments including a pricing bid form, contractual acceptance form, criminal record check assurance, tax law compliance affidavit, and reference check documentation.

The solicitation emphasizes equal opportunity and non-discrimination, with preferences given to Oregon-based businesses and those utilizing recycled products. Bidders have the opportunity to self-identify as minority, women, emerging small, or disadvantaged business enterprises, which may provide additional considerations during the evaluation process. The contract includes provisions for criminal background checks, requiring contractors to ensure all employees and subcontractors have passed appropriate screening. No specific budget range or award value was explicitly stated in the documents, and there was no mention of an incumbent vendor. Payment terms are set at net 45 days from invoice receipt, and the agency will not reimburse any travel or additional expenses. Contractors must demonstrate compliance with Oregon tax laws and provide documentation of their business registration and tax identification status. The solicitation also requires bidders to complete a comprehensive responsibility inquiry that assesses financial stability, contract performance history, and overall capability to execute the contract successfully.