ITB - Astoria Electric Gate Openers

The Oregon Department of Transportation (ODOT) is seeking a qualified contractor to install two electric gate openers at the Astoria ODOT District Office through an Invitation to Bid (ITB) process. The project requires furnishing and installing two Liftmaster (or approved equal) electric gate openers complete with battery backups, safety loops, exit loops, photo eyes, a reader pedestal, bollards, conduit, and electrical wiring. Contractors must possess an active Oregon Construction Contractors Board license and comply with prevailing wage rate requirements. The bid submission deadline is May 21, 2024, with the project required to achieve Substantial Completion by July 31, 2024, and Final Completion by August 5, 2024. The contract will be awarded to the responsive and responsible bidder submitting the lowest total Bid Price, with liquidated damages applied for missed completion deadlines. Bidders must submit all pricing information, licensing documentation, and other required documents through the OregonBuys eProcurement system, which mandates prior registration to participate.

The procurement does not appear to have specific set-aside designations, but ODOT is committed to increasing diversity, equity, and inclusion in its procurement processes, encouraging participation from all qualified businesses. Based on the bid tabulation, two vendors submitted bids: Island Fence Inc. with a responsive bid of $95,950 and Royal Security LLC with a non-responsive bid of $116,450. The project is state-funded and not part of any federal funding program, with the total project budget falling within the $95,950 to $116,450 range. While ODOT typically uses Cook Security for access control systems, they will be using their own controls for this specific project. The contract is located in Columbia County (FIPS Code 41009), specifically at the Astoria ODOT District Office, and requires full integration of the new gate openers with existing infrastructure. Contractors should note that ODOT has indicated some flexibility with the substantial completion timeline if necessary, though the preferred completion date remains July 31, 2024.