ITB 26-PD02, Decal Installation for City Vehicles

The City of Milton is issuing Invitation to Bid (ITB 26-PD02) for decal installation services for its Police Department fleet vehicles, including Ford Interceptor Utility SUVs, Ford F150/F250/Maverick/Ranger pickup trucks, Ford Escape, Chevy 1500 Silverado pickup trucks, Chevy Tahoe, Dodge Durango, and Harley Davidson Electra Glide motorcycles. The successful contractor must provide design, supply, and installation of decals with guaranteed integrity and appearance for 12 months, and must maintain either an in-house facility of suitable size or possess the ability to conduct installations at City facilities. Qualified vendors must submit sealed electronic bids via the BidNet Direct procurement portal by November 20, 2025, at 2:00 p.m. EST, with a non-mandatory pre-bid site visit available on November 6, 2025, at 10:00 a.m. at the Public Safety Complex. Written questions must be submitted by November 10, 2025, at 5:00 p.m., with answers posted by November 12, 2025. Bids must include hourly labor rates, material costs, and one-time initial setup fees, evaluated on a lowest, responsible, and responsive basis. The City intends to award the contract on or about December 15, 2025, with the selected contractor required to commence work within ten calendar days of the Notice to Proceed. Annual price increases are permitted with 30 days' written notice, and the City reserves the right to cancel the contract with 30 days' written notice.

The contract will be awarded to a single vendor as a lump-sum purchasing agreement with anticipated annual renewal for three consecutive yearly terms. All qualified bids will receive consideration without regard to age, handicap, religion, creed or belief, political affiliation, race, color, sex, or national origin. The contractor must maintain comprehensive general liability insurance of $1,000,000 per occurrence with a $2,000,000 umbrella policy, comprehensive automobile liability of $1,000,000 combined single limit, and workers' compensation with $1,000,000 employers' liability limits, all from Georgia-licensed carriers with an A.M. Best Rating of A-6 or higher. Contractors must obtain and maintain E-Verify compliance and provide notarized affidavits confirming such compliance. All items are priced FOB Milton, Georgia, with no sales taxes charged, and any vehicle damage incurred during work must be repaired at the contractor's expense. No specific budget range or award value is disclosed in the solicitation documents; instead, the award will be based on the lowest responsive and responsible bid submitted.