ITB 26-120 Supervisor of Elections Clean Agent Suppression Systems

Citrus County, Florida's Department of Management & Budget is requesting bids to furnish and install five Inergen clean agent fire suppression systems at the Supervisor of Elections Office located at 1500 N. Meadowcrest Boulevard, Crystal River, with bids due September 23, 2026 at 2:00 PM and a mandatory pre-bid conference and site visit on September 2 at 10:00 AM.

Bidders must hold an active Florida Fire Protection Contractor I (FPC-1) license and maintain active Sunbiz registration. The scope of work is confidential due to security concerns and will be released only to bidders who complete and submit an Authorized Confidentiality Form; the scope will also be distributed at the mandatory pre-bid meeting.

All work is turn-key and includes labor, materials, equipment, engineering, programming, testing, commissioning, and training to deliver fully operational, code-compliant systems accepted by the Authorities Having Jurisdiction. The successful bidder must commence material ordering within ten calendar days of receiving a purchase order and Notice to Proceed, achieve substantial completion within 150 calendar days, and reach final completion within 180 calendar days from the start date. Liquidated damages of $500 per day apply for delays beyond the specified completion period, excluding Sundays and legal holidays, unless delays result from County actions or unforeseeable causes beyond the bidder's control.

The estimated contract value is approximately $278,985, though the County reserves the right to adjust funding based on availability. For bids of $100,000 or greater, the successful bidder must procure payment and performance bonds equal to 100 percent of the bid price within ten calendar days of award. Retainage may be withheld per Florida Statutes 255.078.

Minimum insurance requirements include Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers Compensation per state law with Employer's Liability limits of $100,000 / $500,000 / $100,000, and Cyber Insurance ($1,000,000 per claim) if operations involve County information technology or personally identifiable information. All carriers must hold a minimum A.M. Best rating of A- and Citrus County must be named as an additional insured. Questions are due September 11 at 4:00 PM. Board approval of the award is anticipated for November 17, 2026.