ITB 25-016 Purchase of Bread Products

The Muscogee County School District has issued Invitation to Bid (ITB #25-016) for the purchase and direct delivery of bread products to all district schools, located in Columbus, Georgia. The procurement seeks various whole grain bread products including sandwich loaves, hamburger buns, hot dog buns, hoagie/deli buns, Texas toast, and dinner rolls, with specific requirements for grain content and nutritional specifications. Bidders must provide detailed product specification sheets containing nutritional information, crediting information, and ingredient listings. The solicitation requires vendors to submit comprehensive pricing for unit and package quantities, with deliveries scheduled weekly at specific times: Elementary School deliveries between 6:30 AM - 1:00 PM and Middle/High School deliveries between 7:00 AM - 2:00 PM, with exceptions for high school Thursday deliveries. Key procurement dates include written questions due by February 25, 2025, answers posted by February 27, 2025, and bid responses due March 18, 2025 at 1:00 PM EST. The contract will be awarded at the Board Meeting on April 21, 2025, with the contract period running from August 1, 2025 through July 31, 2026, and options to renew in one-year increments not exceeding three years total.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. However, vendors must provide proof of required insurance coverage and complete various certifications and affidavits. The district is tax-exempt, and pricing should exclude federal and state taxes. Notably, other government entities including Chattahoochee, Marion, Harris, and Webster Counties will be permitted to piggyback off this annual contract to the extent allowed by their local policies. The evaluation criteria emphasize that price will not be the sole basis for award, though it will be the primary factor, with the contract being awarded to the vendor presenting the largest number of lowest delivered prices. While specific budget ranges are not detailed, the procurement involves substantial quantities, including 15,000 units of white whole grain sandwich loaf, 10,000 units of whole wheat sandwich loaf, 50,000 units of whole grain hamburger buns, and other bread products, suggesting a significant annual procurement value for the school district.