ITB 20262003 Pool Chemicals Price Agreement

The City of Eugene, located in Lane County, Oregon, is seeking a qualified contractor to establish a five-year price agreement for pool chemicals through Invitation to Bid (ITB No. 20262003). The procurement covers four distinct lots of chemicals and supplies, including Accu-Tab Blue with Scale Inhibitor, Sodium Hypochlorite, pool maintenance chemicals like Calcium Chloride and Muriatic Acid, test reagents, and specialized products such as Sea-Klear Clarifier and ZeoBrite Sand Filter Media. The contract will supply chemicals for multiple city pools: Echo Hollow Pool, Amazon Pool, Sheldon Pool, and a Facility Management Storage Building. Bids are due on August 28, 2025, at 2:30 PM, with a public opening via Microsoft Teams, and the Notice of Intent to Award scheduled no later than September 5, 2025. The successful bidder must provide delivery within three business days of order placement to specified City locations, with pricing to remain firm for the first year and subsequent price adjustments requiring 30 days advance notice and City approval. Award will be made to the lowest responsible bidder meeting minimum specifications, with the contract including four additional one-year renewal options.

The solicitation includes specific social equity provisions encouraging participation from minority, women, and emerging small business enterprises. Delivery requirements mandate FOB Destination with contractors responsible for unloading at City locations between 5 AM and 12 PM, Monday through Friday, with 24-hour advance notice. The contract includes cooperative purchasing provisions allowing other Oregon public agencies to utilize the resulting contract terms. While no specific budget range is explicitly stated, the procurement includes sustainability requirements for waste reduction and idling limitations. Contractors must meet comprehensive insurance requirements and comply with standard City contract provisions, including indemnification clauses. The bid documents specify "no substitutions" for certain items, indicating strict adherence to specified chemical products and formulations. The contract does not guarantee minimum purchases, with quantities listed as estimates only, providing flexibility for the City's ongoing pool maintenance needs.