ITB 20252002 Parks, Medians, and Stormwater Facilities Irrigation Systems Assessment

The City of Eugene Parks and Open Space Division is seeking a contractor to conduct a comprehensive irrigation systems assessment through Invitation to Bid (ITB) 20252002, located in Lane County, Oregon. The project involves operation, inspection, and detailed assessment of all existing irrigation systems across municipal parks, stormwater planters, and public right-of-way medians. Specific assessment requirements include examining equipment conditions and functionality of backflow assemblies, controllers, valves, sprinklers, and piping infrastructure. Deliverables will encompass comprehensive data collection to help the city prioritize future renovation projects. Key procurement dates include a non-mandatory pre-bid conference on August 15, 2024, a deadline for solicitation questions on August 28, 2024, and bid closing/public opening on September 4, 2024, with an anticipated notice of intent to award by October 18, 2024. The city will evaluate bids based on lowest responsible bidder criteria, with a focus on thorough and accurate data gathering to support future infrastructure maintenance and improvement planning.

The procurement encourages participation from minority, women, and emerging small businesses, as well as local and disadvantaged contractors. Living Concepts Landscape Services, Inc. was ultimately awarded the contract after submitting the lowest responsive base bid at $410.66. The solicitation does not specify a specific contract value range or explicit set-aside percentages, but demonstrates a commitment to inclusive contracting practices. Bidders who believe the award was not made fairly have the right to protest in accordance with the City of Eugene's Administrative Order 44-23-01-F and Public Contracting Rule 137-047-0740. The project will require bidders to have technical expertise in irrigation systems assessment, with the successful contractor providing hourly rates for roles including Project Manager, Lead Worker, Field Assistant, Data Document Preparer, and Budget Manager. While specific technical integration requirements are not explicitly detailed, the assessment is designed to create a comprehensive inventory of current irrigation system conditions to inform future municipal infrastructure planning.