ITB 2023200037 Traffic Signal and Streetlight Maintenance

The City of Eugene, Oregon has issued an Invitation to Bid (ITB #2023200037) for Traffic Signal and Streetlight Maintenance services within Lane County. The procurement seeks to establish two one-year contracts, one primary and one secondary, with four optional one-year extension periods. The primary objective is to provide on-call and scheduled maintenance services for the city's traffic signal and streetlight systems, which includes performing maintenance tasks, responding to service calls, and supporting infrastructure upkeep. Bidders must be registered with the Oregon Construction Contractors Board and demonstrate capability to perform various labor categories including standard and overtime work. The solicitation requires detailed pricing responses, including hourly rates for different labor categories, equipment rates, and mark-up percentages for parts and materials. Bids were due on January 11, 2023, at 2:30 PM, with the contract to be awarded to the lowest responsible bidder. Contractors must comply with Oregon's prevailing wage requirements and the City's nondiscrimination and sustainability policies.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged business enterprises, though the Response Log references COBID (Certification Office for Business Inclusion and Diversity) certification. Two responsive bidders were identified: Lantz Electric, Inc. (primary contractor) and Aaken Corporation (secondary contractor), with Lantz Electric submitting the lowest bid of $15,206.70. The City reserves the right to terminate the contract for public interest reasons and may provide City-owned equipment, materials, and supplies for the work. The contract allows for potential integration with existing municipal infrastructure and technology systems related to traffic signal and streetlight maintenance. While specific budget ranges were not explicitly stated, the bid responses suggest an anticipated annual contract value around $15,000-$17,000. The City intends to establish these contracts with the flexibility of four additional one-year extensions, providing long-term maintenance support for the municipal transportation infrastructure.