ITB 2023-99 3/8? No. 4 Chip Rock for 2024 Chip Seal Resurfacing Projects

Clackamas County is conducting an Invitation to Bid (ITB 2023-99) for the procurement of approximately 10,500 tons of 3/8" - No. 4 chip rock to be used in 2024 Chip Seal Resurfacing projects across Oregon City, Redland, and Fischers Mill. The procurement requires delivery of the rock to the Barton stockpile site, with the successful bidder responsible for providing mechanical equipment to maintain the standard stockpile. Bidders must submit comprehensive documentation including descriptions of how goods meet specifications, details on minimum qualifications, completed certification forms, references, and a bid price form. The bid is due on December 20, 2023, at 2:00 PM PST, with pricing required to be FOB Destination and inclusive of all taxes, tariffs, and delivery costs. Evaluation criteria will focus on identifying the lowest responsive and responsible bidder, with the contract to be awarded accordingly. The bid includes provisions for cooperative procurement, allowing other public agencies to potentially purchase the awarded goods and services.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the procurement documents. The Notice of Intent to Award indicates North Santiam Paving as the apparent successful bidder with a bid amount of $551,250.00. The procurement allows a 7-calendar day protest period for unsuccessful bidders, and the successful bidder must negotiate and execute a contract with the county or risk having the award revoked. While no incumbent vendor information was explicitly detailed, the documents suggest this is a recurring annual procurement for chip rock used in road resurfacing projects. The contract allows for potential cooperative purchasing by other public agencies, which could expand the potential value beyond the initial bid amount. No specific budget range or total project funding was disclosed in the available documentation.