AddendumSix_20240206.pdf

OEBB EAP RFP

OregonBuys # S-44300-00008777

Addendum #6

This is Addendum #6 to OEBB’s EAP RFP under OregonBuys Bid No. S-44300-00008777. OEBB’s RFP under OregonBuys Bid No. S-44300-00008777 is hereby amended as follows (the change will either be described or, if needed, specific language changes will be reflected by deletions being denoted by strikethroughs and additions being denoted by underlined language):

1. Section 4.1, Schedule, of the Main RFP document is amended as follows:

“The table below represents a tentative schedule of events. Unless otherwise noted, all Events will be due by 5:00 pm Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFP.

Event Date Time

Pre-Proposal Conference December 14, 2023 2:00 PM

Questions / Requests for Clarification Due January 2, 2024

5:00 PM

Answers to Questions / Requests for Clarification Issued (approx.) January 10, 2024

RFP Protest Period Ends January 17, 2024

Proposal Due See RFP cover page

RFP Opening See RFP cover page

Attachment D and Disclosure Exemptions February 22, 2024 February 20, 2024

Presentations, Demonstrations, or Interviews (If needed)

March 18-22, 2024

Issuance of Notice of Intent to Award (approx.) April 2, 2024

Award Protest Period Ends April 9, 2024

Expected start date for resulting contract See Section 1.1”

2. Section 3, Expectations of Proposers – Minimum Requirements, of the Main RFP document is amended as follows:

“In addition to the required submissions described below, Proposals must meet the following requirements to be considered for award:

• EAP services must be made available to employees not enrolled in a medical plan;

• EAP services must be made available to an employee’s applicable dependents (i.e. spouse and children);

• EAP services must also be made available to members of employee’s household who are not dependents (i.e. parent); and,

• EAP services must be made available at both a physical location and virtually.

In order to be considered under this RFP, Proposers must submit a complete and responsive Proposal that responds to all applicable questions and submits all required documents as further described in this RFP. One purpose of Attachment I, Final Submission Form, is to provide a submission checklist to Proposers that includes a list of the RFP requirements in one place.

Like other required submissions under this RFP, Proposers will confirm their compliance with the Mandatory Minimum Requirements provided in Attachment I, Final Submission Form, by completing Part A of the Final Submission Form on the Proposal submission website at: www.proposaltech.com.

Specific instructions for completing this required checklist can also be found on the Proposal submission website.

By completing Attachment I, Final Submission Form, Proposers will also indicate that they have submitted all other required responses and documents. More specifically, Part A requires Proposers to not only agree to a number of statements and certifications, but also confirm that they have fully responded to the RFP by completing or submitting the following:

• All applicable responses to items included in Attachments A and B, including submitting supporting or supplemental documents or information where required;

• All applicable responses to items included in Attachment C, Sample Group Benefits Contract, including confirming acceptance of all terms or provisions that are deemed non-negotiable under this RFP1;

• All applicable responses to items included in Attachment F, Proposer Certification Sheet:

Privacy and Security Requirements;

• All applicable responses to items included in Attachment G, Certification Office for Business Inclusion and Diversity (COBID) Outreach Plan;

• All applicable responses to items included in Attachment H, Responsibility Inquiry; and, By completing Attachment I, Final Submission Form, Proposers will also agree to follow the process for declaring portions of their Proposal as exempt from disclosure under Oregon’s Public Records Law, even though the process will occur after Proposals are submitted. Proposers will declare disclosure exemptions by submitting a completed Attachment D, Disclosure Exemption Affidavit, along with its claimed exemptions, by the date described in the Section 4.1. Please note that this submission is a requirement and failure to submit Attachment D, along with the claimed disclosure exemptions, may be grounds for disqualification. Please also note that OEBB, or its Consultant, will provide instructions for claiming disclosure exemptions after the Proposal due date but no later than February 2, 2024 February 8, 2024.

By completing Attachment I, Final Submission Form, Proposers will also agree to a number of representations and warranties described in Part B, such as agreeing that Proposer prepared its response to this RFP independently from all other Proposers, unless otherwise permitted by this RFP concerning subcontractors and collaborators, and without collusion, fraud, or other dishonesty.

In addition, Attachment I, Final Submission Form, also requires Proposers to complete Part C, which contains a number of state-required certifications.

Last, some responses to this RFP may be limited to a certain number of words. Such limitations will be described in Proposal Tech and will be considered requirements to this RFP.

OEBB requires Proposals to be complete and comply with all RFP specifications. Any missing information could disqualify a Proposal. Unless a Proposer notes to the contrary, OEBB will assume the Proposer’s Proposal conforms to the specifications of this RFP in every way.”