ITB 14-25 Substation Voltage Regulators

New Smyrna Beach Utilities has issued Invitation to Bid (ITB #14-25) for procuring four substation voltage regulators across Volusia County and Orlando City, Florida. The procurement specifically seeks three immediate service voltage regulators and one spare unit, with detailed technical specifications requiring 304L stainless steel outdoor voltage regulators configured at 7620/13200 volts, 548 amperes, 60 Hz frequency, and single-phase configuration. Acceptable manufacturers include Cooper, GE, and Siemens, with potential consideration for alternative manufacturers who can provide comprehensive specifications and references. Bids are due by 2:30 PM on May 22, 2025, with an online bid opening via Microsoft Teams scheduled for 3:00 PM the same day. Key evaluation criteria include pricing, lead time, technical compliance with IEEE, ANSI, and NEMA standards, and comprehensive documentation demonstrating company experience and technical capabilities. The voltage regulators must meet specific technical requirements, including a BIL of 150 kV, temperature rise of -55, wet process porcelain bushings, and microprocessor-based controls.

The procurement allows for both primary 304L stainless steel tank and alternate non-stainless steel tank options, with the Commission reserving the right to award the contract based on the best overall bid rather than solely the lowest price. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the bid documents suggest a comprehensive evaluation process that considers multiple factors beyond price. Bidders are required to submit detailed documentation, including company experience, references, completed forms, and specification sheets. The utility may make multiple or split awards if determined to be in the best interest of New Smyrna Beach Utilities. Although a specific budget range is not provided, the procurement involves specialized electrical infrastructure equipment, suggesting a potentially significant investment. The bid allows for potential alternative manufacturers, indicating flexibility in vendor selection while maintaining rigorous technical standards for the voltage regulators.