ITB 04-25 Lift Station 14 Electric Improvements

The Invitation to Bid (ITB) #04-25 is a state and local contract opportunity issued by New Smyrna Beach Utilities, located in Volusia County, Florida, for electrical improvements at Lift Station No. 14. The project involves comprehensive electrical system upgrades, including replacing the existing electrical panel, variable frequency drives (VFDs), remote telemetry unit (RTU), and associated appurtenances. Specific deliverables include removing the existing concrete pad, completing site improvements such as gravel installation, and implementing a detailed bypass pumping plan to ensure continuous wastewater service during construction. The procurement is open to General or Electric Contractors licensed in Florida, with sealed proposals due electronically via VendorLink by 2:30 PM on February 25, 2025, and publicly opened at 3:00 PM via Microsoft Teams. The project has a proposed completion timeline of 210 consecutive calendar days, with contractors required to submit comprehensive documentation including shop drawings, operation and maintenance manuals, and performance bonds. Evaluation criteria will focus on the best overall bid, not necessarily the lowest price, with the ability to award multiple contracts or reject all submissions.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Potential bidders must submit a bid bond for 10% of the total bid, along with certificates of insurance, performance and payment bonds, and completed forms such as a drug-free workplace certification and non-collusion affidavit. From the bid tabulation, four contractors submitted proposals: Accurate Power & Technology, C&R Technical LLC, Clearwater Solutions, and Powerserve Tech, with bid prices ranging from $385,722.94 to $495,150.00. The project includes a $20,000 project allowance and will involve upgrading the existing electrical infrastructure at the lift station, which currently uses KSB model KRTK200-400/646X pumps with a firm capacity of 2,190 gpm at 73 feet TDH. Liquidated damages are specified at $1,000 per consecutive calendar day for failing to substantially complete the work on time, with an additional $500 per day for incomplete final work. Contractors will be held liable for any wastewater overflows, with potential fines of $5,000 per occurrence and additional daily fines for prolonged cleanup and restoration.