IT Disaster Recovery Cold Off-Site

The Washington State Administrative Office of the Courts (AOC) is seeking a qualified vendor to provide an IT Disaster Recovery Cold Off-Site solution through a Request for Quote and Qualifications (RFQQ) #2025-04-07. The procurement spans multiple Washington counties and jurisdictions, targeting a comprehensive disaster recovery infrastructure capable of supporting full site recovery of critical judicial information systems. The primary objective is to establish a secondary location with basic infrastructure, including power, cooling, and network connectivity, where bare-metal hardware can be set up and accessed remotely during disaster scenarios. Required capabilities include dedicated network circuits, 10 Gbs network links, specific mainframe equipment specifications, and network appliance configurations. Key technical requirements encompass supporting case management systems, juvenile detention services, data warehouses, and various court-related digital services. The solicitation follows a pass/fail evaluation process, with critical dates including a pre-bid conference on April 23, 2025, questions due by April 16, 2025, and proposal responses due by May 16, 2025, at 3:00 PM Pacific Daylight Time. Evaluation criteria will focus on bidders' flexibility, responsiveness, and ability to accommodate the AOC's annually growing technological environment.

The RFQQ does not explicitly indicate specific set-aside designations or restrictions on respondent types. The contract period is structured from July 1, 2025, through June 20, 2030, with potential extensions for up to five additional one-year terms. While the exact budget is to be determined, the AOC is open to various solution approaches, including hosted private cloud, public cloud, or colocation options. The solicitation suggests the vendor will be responsible for providing rack space, network equipment, and cold site operations, while the AOC will handle system software installation, configurations, and data restoration. Bidders are expected to provide tiered cost proposals covering mainframe equipment, storage, servers, and operational services. The AOC reserves the right to negotiate contract terms and will evaluate proposals based on meeting mandatory requirements and delivering the best overall value. Notably, the agency anticipates continued technological growth, with current infrastructure expanding at approximately 20-25% annually, which should be factored into vendor proposals.