IT Asset Disposal Services for the State of Michigan

The State of Michigan Department of Technology, Management & Budget issued Request for Proposal No. 220000002425 on June 6, 2022, seeking a contractor to provide comprehensive IT asset disposal and recovery services for surplus, obsolete, and out-of-warranty information technology equipment from state facilities. The procurement covers disposal of desktops, notebooks, servers, smartphones, tablets, hard drives, monitors, printers, projectors, and computer peripherals, with equipment typically ranging from 3-4 years old and including models such as Dell laptops, Lenovo devices, Surface Pro 4 units, and iPhones. The contractor must provide all pickup, transportation, data cleansing, recycling, and chain-of-custody documentation services, with equipment processing required to meet NIST 800-53 moderate security controls and Department of Defense 5220 data sanitization standards, including on-site hard drive shredding. Deliverables include monthly payment reports submitted by the 20th of the following month, quarterly reporting on asset conditions and disposition, and chain of custody documentation in Microsoft Excel format. Key qualifications include R2/RIOS recycling certification, all required federal and state environmental and recycling certifications, and relevant business permits. The proposal deadline was July 8, 2022 at 1:55 p.m. Eastern, with bidder questions due by June 10, 2022 and answers posted by June 14, 2022. Evaluation will be based on technical criteria weighted at 110 points total, with proposals receiving 88 or more points proceeding to price evaluation, and the anticipated contract commencement date is October 1, 2022, following a three-month transition period from July 18 to September 30, 2022.

The RFP does not specify set-aside designations or restrictions based on organization type or disadvantaged enterprise status. No incumbent vendor or current contractor was identified in the available documentation. The State seeks a zero-dollar contract structure in which the contractor will pay the State for sellable assets according to an established schedule while disposing of equipment with no value at no cost to the State, making this a revenue-neutral or revenue-positive arrangement for the state agency. The contract will be effective October 1, 2022, and expire September 30, 2027, with possible renewal for up to five additional one-year periods at the State's sole discretion. The contractor must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability per occurrence, $1,000,000 Automobile Liability per accident, $500,000 Employers Liability per occurrence, and $1,000,000 Privacy and Security Liability per occurrence. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion, and the contract may be subject to State Administrative Board approval if the total value exceeds $250,000, with federal compliance requirements including Davis-Bacon Act prevailing wage standards and Byrd Anti-Lobbying Amendment certifications applicable for awards of $100,000 or more.