ISF Golf Car, ADA Scooter, Pull Wagon & Wheelchair rental

The Illinois Department of Agriculture is seeking bids from vendors to be the exclusive provider of golf cars, ADA scooters, pull wagons, and wheelchairs for the Illinois State Fairgrounds in Springfield. The selected vendor will be responsible for providing a minimum number of specific rental equipment items, maintaining the equipment, and managing the rental operations at two designated locations on the fairgrounds. The initial contract term is four years, with options to renew for up to two additional three-year terms, for a maximum total contract term of ten years. Vendors must submit pricing proposals that include a per golf car per day rental fee paid to the Department, as well as a percentage of total gross revenues from ADA Scooter, Pull Wagon, and Wheelchair rentals. Rental rates for the public are subject to Department approval. The bid will be awarded to the responsive and responsible vendor that provides the highest overall income to the Department. Bids are due by February 17, 2020, and the Department is not allowing electronic responses.

The procurement includes small and minority business participation requirements, but no other set-aside designations or restrictions on the types of organizations that can respond are specified. The current incumbent vendor is Battery Specialist, Coker, who was awarded a four-year contract with six optional renewal years. Based on last year's sales, the estimated revenue for the initial term is $9,720.00 and for the full term including renewals is $68,040.00. The Department is seeking to continue working with an exclusive provider for these rental services.