Irrigation Systems Maintenance and Repair Services (SBE Set-Aside)

The Hillsborough County Board of County Commissioners is issuing Invitation to Bid (ITB-26-00127) for irrigation systems maintenance and repair services across more than 170 county parks and 250 sports fields over a four-year contract period. The procurement seeks qualified contractors to provide comprehensive repair, maintenance, and upgrade services for large-scale, computer-controlled commercial irrigation systems, including replacing heads and valves, troubleshooting hydraulics and controls, retrofitting systems, performing underground boring, conducting pipe repairs, and installing GPS-tracked irrigation assets. Bidders must hold a current Florida Irrigation License and maintain an established office capable of responding to service calls within three hours, with sufficient equipment and personnel to undertake at least three simultaneous large projects. The contractor will be required to maintain standard work hours of 7:00 A.M. to 6:00 P.M., Monday through Friday, provide emergency response capability within three hours, deliver one-year warranties on all work and materials, and submit detailed hourly labor documentation by function and location with each invoice. The bid submission deadline is April 13, 2026, at 2:00 P.M. Eastern Time through the County's electronic bidding system (Euna Procurement), with no pre-bid conference or mandatory site visits specified. Award will be made to the lowest responsive and responsible bidder based on sealed competitive bidding.

This procurement is designated as a Small Business Enterprise (SBE) Set-Aside, restricting eligibility to bidders registered with Hillsborough County as an SBE as of the bid deadline; SBEs holding reciprocal registrations are ineligible to participate. The estimated project value is $1,030,868.02 for the four-year contract period, with an additional $100,000 allowance for unspecified equipment and unforeseen services subject to County pre-approval; all Release Purchase Orders under the resulting contract will be firm-fixed-price with delivery required within ten days of receipt. Contractors must maintain comprehensive insurance coverage including Commercial General Liability of $500,000 to $1,000,000, Automobile Liability of $300,000 to $1,000,000, Workers' Compensation and Employers' Liability, Professional Liability of at least $1,000,000, Cyber Liability of $1,000,000, Pollution Liability of $1,000,000, and Third-Party Employee Dishonesty/Fidelity Bond coverage of $1,000,000, all from Florida-authorized insurers with A.M. Best ratings of A- or better. Additionally, contractors must comply with E-Verify requirements for all newly hired employees, complete a Substitute W-9 Form, certify compliance with drug-free workplace requirements under Florida Statute 287.087, and submit a Direct Deposit Authorization Form for payment processing. The County reserves the right to award by line item or overall total as deemed in its best interest and does not guarantee minimum or maximum quantities; the contract is also available to other governmental agencies within the Hillsborough County Governmental Purchasing Council.