6-ITB-26-00127 - Attachment A - Supporting Document Template.pdf

This is a supporting document template attachment for the Hillsborough County Board of County Commissioners in Florida related to Irrigation Systems Maintenance and Repair Services (ITB 6-ITB-26-00127). The contract opportunity seeks competitive sealed bids for the maintenance and repair of irrigation systems at various County parks and athletic fields over a four-year period, with a project estimate of $1,030,868.02.

The supporting document template requires contractors to submit detailed hourly labor documentation broken down by function and location. All invoices must be accompanied by a completed Hours Detail by Function and Location form that itemizes the number of hours worked for each type of hourly labor service provided at each location, with totals for each service category. The template specifies that line items being billed must match the total hours reported on the form, and invoices cannot be processed without this accompanying documentation completed accurately and in full. Contractors are warned that incomplete or missing forms, or mismatches between the hours detail form and invoice amounts, will result in the invoice being returned and may delay payment under the prompt payment act. This set-aside opportunity is designated for Small Business Enterprises (SBE).