Irrigation pump system replacement palm harbor golf course

The City of Palm Coast, Florida, in Flagler County, has issued Invitation to Bid (ITB-PR-26-11) for the replacement of the irrigation pump system at Palm Harbor Golf Course. This procurement seeks qualified contractors to provide turnkey services including removal and disposal of the existing pump system, furnishing and installation of a new MCI UL Listed QCZJ Packaged Pump Station (Model PPS-N-VT2-1700-110-SV-P-48-3-6) with two 75 HP vertical turbine main pumps rated at 850 GPM at 280 FT TDH, one 3 HP submersible pump, Allen-Bradley controls with a 10-inch color HMI display, remote monitoring capabilities, comprehensive instrumentation, system testing, operation and maintenance manuals, operator training for up to three days, and site restoration and project closeout. Bidders must submit pricing on a lump sum basis with itemized cost breakdowns for removal and disposal, furnish and install new system, system testing, manuals and training, site restoration, and any additional costs not covered by other line items, with all bids including state and local taxes. Required qualifications include minimum three references for similar work, proof of general contractor licensing in Florida, E-Verify compliance for all employees hired after January 1, 2021, and specific insurance requirements: Workers' Compensation with $500,000 limits, Commercial General Liability with $2,000,000 aggregate, Business Auto Liability with $1,000,000 per occurrence, and Professional Liability with $1,000,000 minimum coverage. Bid security equal to 5 percent of the bid price is required for bids of $100,000 or greater. Critical deadlines include a mandatory pre-bid site visit on February 11 or 12, 2026, at 10:00 AM at 20 Palm Harbor Drive, Palm Coast, FL 32137 (attendance is mandatory for bid eligibility), a question deadline of February 17, 2026, at 2:00 PM EST, an Intent to Bid deadline of February 25, 2026, at 2:00 PM EST, and a bid submission deadline of February 26, 2026, at 2:00 PM EST through the City's Public Portal at https://palmcoastgov.bonfirehub.com/opportunities/209750, with public opening occurring the same day at City Hall. The contract term is one year with two optional one-year renewals, and the City will award to the lowest priced, responsive, responsible bidder.

The City of Palm Coast has established a local business preference policy that allows Palm Coast vendors and Flagler County vendors within 3-5 percent price variance (up to $20,000 maximum) to receive preference over other bidders. No specific set-asides for disadvantaged enterprises or minority-owned businesses are mentioned in the procurement documents. There are no listed incumbent vendors or current contractors referenced in the solicitation materials, and no existing technology integration requirements beyond the specified Allen-Bradley controls system with remote monitoring capabilities. Payment and Performance bonds in compliance with Florida Statutes Section 255.05 are required if the contract value exceeds $200,000. While a specific budget or award value is not explicitly stated in the solicitation documents, the requirement for bid security at 5 percent of the bid price for bids of $100,000 or greater and the Performance Bond requirement at $200,000 suggest the contract value is anticipated to exceed $100,000 and potentially reach or exceed $200,000. The City reserves the right to reject all submittals, waive formalities, re-advertise, or abandon the project entirely. All submissions must be made electronically through the Procurement Portal exclusively; mailed, emailed, or hand-delivered responses will not be accepted.