2-ITB-PR-26-11 Advertisement.pdf
PDF 193 KB Posted
- Solicitation number
- ITB-PR-26-11
- Issued by
- Flagler County, Florida
About this file
This is an Invitation to Bid (ITB) advertisement issued by the City of Palm Coast, Florida for the replacement of the irrigation pump system at Palm Harbor Golf Course (Bid #ITB-PR-26-11). The City seeks qualified contractors to submit bids for this project through its Procurement Portal at palmcoastgov.bonfirehub.com. A mandatory pre-bid site visit is required on February 11 or 12, 2026 at 10:00 AM at 20 Palm Harbor Drive, Palm Coast, FL 32137; only contractors attending this mandatory meeting will be permitted to submit bids. Written questions regarding the solicitation documents must be submitted through the portal no later than February 17, 2026 at 2:00 PM. All bids must be submitted electronically through the portal by February 26, 2026 at 2:00 PM, with public opening occurring on the same date at City Hall (160 Lake Avenue, Palm Coast, Florida 32164). Bidders and proposers are strictly prohibited from contacting City staff, elected officials, or management outside of official channels, with violations resulting in bid rejection.
Bidders must sign and return all addenda with their submittals, and are advised to check the portal at least three calendar days before the deadline dates to verify addendum information. The City reserves the right to reject all submittals, waive formalities, re-advertise, or abandon the project entirely. Solicitation documents are available at no cost through the Procurement Portal, and all submissions must be made electronically through this portal exclusively; mailed, emailed, or hand-delivered responses will not be accepted. For accessibility assistance, individuals with disabilities should contact the City Human Resource Office ADA Coordinator at 386-986-3718 at least forty-eight hours in advance of any proceeding. The primary point of contact is the City's Budget and Procurement Office at 386-986-3730.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-ITB-PR-26-11- Submission Instructions.pdf | ||
| 1-ITB-PR-26-11 Project Manual and draft contract.pdf |
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Text version
CITY OF PALM COAST
INVITATION TO BID
FOR
IRRIGATION PUMP SYSTEM REPLACEMENT PALM HARBOR GOLF COURSE
Bid #: ITB-PR-26-11
GENERAL DESCRIPTION: This Invitation to Bid is issued for the purpose of soliciting bids from qualified contractors to replace the irrigations pump system at Palm Harbor Golf course.
BID/PROPOSAL SOLICITATION DOCUMENTS: Solicitation documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal).
SUBMITTALS: Responses must be submitted electronically through the portal by the specified time and date.
No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).
CONTACT/QUESTIONS: The City’s Budget and Procurement Office is the main point of contact for this solicitation. Specific contact information can be found in the Project Manual. Bidders/Proposers – DO NOT contact any other Palm Coast staff, nor any member of the City of Palm Coast City Council, or City Manager, regarding this solicitation at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal. Any questions concerning the intent, meaning and interpretations of the solicitation documents including the draft agreement, must be requested in writing through the portal at least seven (7) calendar days prior to the due date.
ADDENDA: Should revisions to the solicitation documents become necessary; the City will post addenda on the portal. Bidders/Proposers must sign, date, and return all addenda with the bid/proposal submittals. Therefore, it is recommended that Bidders/Proposers check the portal at least three (3) calendar days before both Deadline dates below to verify information regarding addenda. Failure to do so could result in rejection of the bid/proposal submittal as unresponsive.
AWARD: All submittals will be evaluated by City staff in accordance with the criteria set forth in the solicitation documents. The City reserves the right to reject all submittals, to waive any formalities, and to solicit and re-advertise for new bids/proposals, or to abandon the project in its entirety.
QUESTION DEADLINE: February 17, 2026 AT 2:00 PM
MANDATORY PRE-BID SITE-VISIT: February 11, 2026 and February 12, 2026 At 10:00 AM At 20 Palm Harbor Drive, Palm Coast, FL 32137
PLEASE NOTE: IF A MANDATORY PRE-BID MEETING IS REQUIRED, ONLY THOSE CONTRACTORS ATTENDING THE
MANDATORY PRE-BID MEETING WILL BE ALLOWED TO SUBMIT BIDS.
BID/PROPOSAL DEADLINE: February 26, 2026 AT 2:00 PM https://palmcoastgov.bonfirehub.com/portal
PUBLIC OPENING: February 26, 2026 AT 2:00 PM, or shortly thereafter, at City of Palm Coast City Hall, 160 Lake Avenue, Palm Coast, Florida 32164. Attendance not required.
ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the City Human Resource Office ADA Coordinator at 386-986-3718 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid/proposal.
FOR PUBLICATION ON WEDNESDAY, February 4, 2026
CITY OF PALM COAST
BUDGET AND PROCUREMENT OFFICE
160 LAKE AVENUE, PALM COAST, FL 32164
www.palmcoastgov.com
(386) 986-3730 http://www.palmcoastgov.com/
Bid #: ITB-PR-26-11
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