IronRidge Solar Racking

The City of Madison, Wisconsin, through its Engineering Department, issued Request for Quotation (RFQ) 5106-0-2022-BG for IronRidge Solar Racking components on January 27, 2022, with a submission deadline of February 10, 2022, at 2:00 PM Central Standard Time. The procurement seeks specific solar racking materials including 258 units of XR1000 rails at 204 inches and 188 units at 168 inches, along with 378 bonded splice connectors, 2,196 universal module clamps, 240 stopper sleeves, 43 grounding lugs, 816 fixed tilt leg kits at two different heights, and 10 end cap kit sets. Delivery is specified to 200 North First Street in Madison, Wisconsin. The City will award the contract to the most advantageous bidder, considering factors such as cost, quality, workmanship, warranty, delivery capability, past performance, and service reputation. Quotations must be submitted via email to bids@cityofmadison.com, with bidders required to provide delivery timeframes and contact Engineering Operations at least 24 business hours prior to delivery. Pricing must be quoted as delivered prices with FOB Madison terms, and all quotes will remain valid for 90 days following the due date.

The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types, though the City has adopted a local preference purchasing policy that provides a scoring preference to local suppliers registered as of the bid due date. Bidders are permitted to offer substitutes with manufacturer documentation, and the City reserves the right to evaluate equivalency. Three vendors submitted bids: BayWa r.e. Solar Systems LLC (awarded bidder), Ecolectrics LLC, and Werner Electric Supply. The contract was ultimately awarded to BayWa r.e. Solar Systems LLC, whose total bid was $47,915.82, significantly lower than Ecolectrics LLC's bid of $69,844.68 and Werner Electric Supply's bid of $63,584.52. Delivery costs varied among vendors, with BayWa r.e. Solar Systems LLC charging $1,200.00 for delivery to the Madison address. Partial orders are acceptable, and no specific incumbent vendors or existing infrastructure integration requirements were noted in the procurement documents.