RFQ 5106.pdf
PDF 367 KB Posted
- Attached to
- IronRidge Solar Racking
- Solicitation number
- 5106-0-2022-BG
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin, Engineering Department, seeking quotes for IronRidge Solar Racking components. The solicitation requests pricing for nine line items including XR1000 rails in two lengths (258 units at 204 inches and 188 units at 168 inches), bonded splice connectors (378 units), universal module clamps (2,196 units), stopper sleeves (240 units), grounding lugs (43 units), fixed tilt leg kits in two heights totaling 816 units, end cap kits (10 sets), and delivery to 200 North First Street, Madison, Wisconsin 53704. The RFQ was released on January 27, 2022, with a submission deadline of February 10, 2022, at 2:00 PM Central Standard Time. Quotations must be submitted via email to bids@cityofmadison.com. Bidders must provide delivery timeframes and must contact Engineering Operations at least 24 business hours prior to delivery. No site visits or bidders' conferences are mentioned in the solicitation.
Pricing must be quoted as delivered prices including all shipping charges with FOB Madison terms. The City of Madison will award the contract to the responsive and responsible bidder whose bid is most advantageous to the City, considering factors including cost, quality, workmanship, warranty, delivery capability, past performance, and service reputation. The City has adopted a local preference purchasing policy that grants a scoring preference to local suppliers registered as of the bid due date. Bidders may offer substitutes with manufacturer documentation, and the City reserves the right to evaluate equivalency. Unless otherwise noted, partial orders are acceptable, and all quotes remain valid for 90 days following the due date.
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Other files
| File | Type | Posted |
|---|---|---|
| 5106 Bid Summary.xlsx | XLSX spreadsheet |
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Text version
Rev. 07/28/2016-RFQ.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5106-0-2022-BG
For: IronRidge Solar Racking
Released Date: Thursday, January 27th, 2022
Due Date: Thursday, February 10th, 2022 @ 2:00 PM CST
City Agency: Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 5106-0-2022-BG
RFQ.doc Page 2
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
William McMahon City of Madison Engineering
(608) 261-9654 wmcmahon@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration
REQUEST FOR QUOTATION RFQ # 5106-0-2022-BG
RFQ.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
The City of Madison is seeking quotes for IronRidge Solar Racking. The delivery address for all items is 200 N First Street, Madison, WI 53704. Call Engineering Operations at 608-266-4430 at least 24 business hours prior to delivery. Orders shall ship complete and rails (Item No. 1 and 2) shall be crated.
http://www.cityofmadison.com/business/localPurchasing
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 5106-0-2022-BG IronRidge Solar Racking This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item No.
Quantity Description Unit Price Extended Price
1 258 XR1000, Rail 204” (17 Feet) Clear
Manufacturer Part Number:
XR-1000-204A
2 188 XR1000, Rail 168” (14 Feet) Clear
XR-1000-168A
3 378 XR1000, Bonded Splice
XR1000-BOSS-01-M1
4 2,196 Universal Module Clamp, Clear
UFO-CL-01-A1
5 240 Stopper Sleeve, 30 MM, Mill
UFO-STP-30MM-M1
6 43 Grounding Lug, Low Profile
XR-LUG-03-A1
7 332 Kit, Fixed Tilt Leg, 25”
TM-FTL-025
8 484 Kit, Fixed Tilt Leg, 30”
TM-FTL-030
9 10 Kit, End Cap XR1000 (10 sets per bag)
XR-1000-CAP
10 1 Delivery to 200 N First Street, Madison, WI 53704.
Total
Days to Delivery After Receipt of Order: _________
Rev. 07/28/2016-FormA-PriceProposal.doc
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5106-0-2022-BG IronRidge Solar Racking This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 5106-0-2022-BG IronRidge Solar Racking |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5106-0-2022-BG IronRidge Solar Racking |
| BIDDER Information |
| Local Vendor Status |
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