IQ Quatro 3650 ScanStation Pro Bundle or equivalent

The Missouri Department of Agriculture's Information Technology Services Division (OA-ITSD) issued a Request for Quote (RFQ19001351) for the procurement of an IQ Quatro 3650 ScanStation Pro Bundle or an equivalent scanning system, specifically targeting Phelps County. The solicitation seeks one unit of a high-performance scanner capable of digitizing critical documents including plats, surveys, private records, highway plans, railroad plans, and corner documents. The procurement was conducted through an extremely brief solicitation period on December 21, 2018, opening at 12:30:00 PM CST and closing at 12:34:00 PM CST, allowing vendors only a 4-minute window to submit responses. Delivery requirements specify Free On Board (FOB) Destination to the Missouri Department of Agriculture, with payment terms set at Net 45 Days. The RFQ allows vendors to submit alternative products that meet the specified scanning requirements, with the primary contact for the procurement being Amy Forsythe, located in Rolla, MO. Vendors were required to ensure timely submission of their responses and were prohibited from entering negative bid values or excluding the line item from the total bid.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on organizational respondents. No incumbent vendors or current contractors were identified in the procurement documents. The RFQ was open to all vendors without apparent limitations on business size, type, or prior contract history. While the estimated total value of the contract was not explicitly stated, the procurement was for a single scanning unit, suggesting a relatively modest financial scope. Payments for the procurement will be processed through ITSD Accounts Payable in Jefferson City, MO. The lack of detailed financial information, such as specific budget ranges or award values, suggests a straightforward, direct procurement approach focused on acquiring a specific technological asset to support document scanning capabilities for the Missouri Department of Agriculture.