IOC - IFB - Installation of Standby Generator, switchgear and replacement of UPS system

The Illinois Office of the Comptroller (IOC) is seeking bids for an Invitation for Bid (IFB) to install a standby generator, switchgear, and replace the UPS system at their Springfield office located at 325 West Adams Street. The project involves procuring and installing a 250 kVA natural gas-fired emergency generator, an automatic transfer switch, electrical panels, transformers, and a new UPS battery system. Bidders must be pre-qualified by the Capital Development Board and in good standing at the time of bidding. The project has a detailed timeline, with generator procurement targeted for September 16, 2025, permit securing by October 15, 2025, construction work inside the building by December 15, 2025, generator installation by June 5, 2026, and final commissioning and closeout by July 17, 2026. A mandatory pre-bid meeting is required, and the low bidder will be publicly announced on September 4, 2025, at 2:00 p.m. in the Illinois State Comptroller's 1st Floor Conference Room. Bid submissions must be made electronically through BidBuy, with all required documents uploaded by the specified bid opening date, and bids must remain firm for 90 days from opening.

The procurement is restricted to Capital Development Board (CDB) Contractor Vendor Class contractors, with no specific set-aside designations mentioned. Vendors must complete comprehensive vendor disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure and Vendor Disclosure forms. The project requires both a Performance Bond and a Payment Bond, each equal to 100% of the contract sum. Subcontractors are permitted, and vendors must comply with prevailing wage requirements and provide comprehensive insurance, including General Commercial Liability, Auto Liability, and Worker's Compensation Insurance, with the State of Illinois named as an additional insured. While the exact budget is not specified, the project manual suggests an estimated cost range under $717,000. The contract is contingent upon the availability of appropriations and will be awarded to the lowest-priced responsive and responsible bidder. Potential bidders who hire qualified veterans and certain ex-offenders might be eligible for tax credits, adding an additional incentive for vendor participation.