Invitation to Bid - CPA #2026-009 Copy Paper, Colored & Odd Sizes

The Cooperative Purchasing Agency (CPA) in Georgia is soliciting bids for a comprehensive copy paper contract (CPA #2026-009) covering colored and odd-sized paper products for office and classroom use. The procurement seeks vendors to supply a diverse range of copy paper and cover stock, including white, pastel, and bright colored papers in multiple sizes such as 8-1/2" x 11", 8-1/2" x 14", and 11" x 17". Specific paper specifications include 20# and 24# standard copy paper and 65# and 67# cover stock in colors like solar yellow, cosmic orange, venus violet, terra green, fireball fuchsia, pastel pink, sky blue, ivory, and gray. The bid requires precise product details, including brand names, product numbers, and brightness levels, with vendors instructed to provide swatch books or color samples. The contract period will run from January 1, 2026, to December 31, 2026, with a delivery expectation of 30 days after purchase order issuance. The bid submission deadline is September 11, 2025, at 10:45 AM, with the bid opening scheduled for 11:00 AM, and bids can be submitted via email to bids@cpa4schools.com or by mail to the specified address.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. New vendors are required to submit three references and a W-9 form, and the CPA reserves the right to award bids by individual items or combinations of items, considering factors such as vendor relations and past performance. While specific budget ranges are not explicitly stated, the bid covers quantities ranging from 50 to 2,000 units per item type, with most items requiring 100-700 reams or packages. The CPA is a non-profit state agency exempt from state sales and federal excise taxes, which may impact pricing considerations. Vendors must price bids by ream/package, not by case, and are prohibited from submitting products branded with a competitor's name. All pricing must be F.O.B. destination to the CPA Warehouse in Cleveland, Georgia, with payment terms set at NET 30 after complete fulfillment of a purchase order.