Invitation to Bid - CPA #2026-004 Audio Visual Equipment & Supplies

The Cooperative Purchasing Agency (CPA) for the State of Georgia is soliciting bids for Audio Visual Equipment & Supplies through Invitation to Bid #2026-004, targeting school system technology and office accessory needs. The procurement covers a comprehensive range of audio-visual and electronic equipment, including surge protectors, microphones, laminating pods, batteries, laminators, computer headsets, and mobile carts. Specific product requirements include detailed specifications for brands like Tripp Lite, Fellowes, Hamilton Buhl, Califone, Energizer, and GBC, with quantities ranging from 4 to 3,600 units per line item. Bidders must submit proposals using CPA's specific bid form, with mandatory requirements including three references, a current W-9 form, and potential product samples for evaluation. The bid has a strict submission deadline of September 25, 2025, at 9:00 AM, with bids and samples due by 8:45 AM, and the contract period will run from January 1, 2026, to December 31, 2026. Delivery expectations are set at 30 days following purchase order issuance, with F.O.B. pricing to CPA's warehouse in Cleveland, Georgia, and payment terms of NET 30 after complete purchase order fulfillment.

The solicitation appears to be open to all qualified vendors without specific set-aside designations or restrictions for disadvantaged enterprises. New vendors are required to demonstrate corporate stability through reference submissions and tax documentation. The bid emphasizes that actual quantities are estimates and may vary based on school system orders, allowing vendors flexibility in pricing and order fulfillment. While specific budget ranges are not explicitly detailed, the bid covers multiple product categories with varying unit quantities, suggesting potential significant procurement value. The CPA, identified as a non-profit state agency exempt from sales and federal excise taxes, will evaluate bids based on unit pricing, brand specifications, product features, and sample quality. Vendors must clearly specify minimum order requirements and any potential pricing constraints through December 2026. Bids can be submitted via email to bids@cpa4schools.com or mailed to the specified USPS or physical address in Cleveland, Georgia, with the opportunity designed to establish a cooperative purchasing contract for audio-visual and technology equipment.