2026_004 AV Bid Packet.pdf

This document is a Cooperative Purchasing Agency (CPA) bid packet for Audio Visual Equipment & Supplies, Bid #2026-004, issued by the Cooperative Purchasing Agency for the State of Georgia school system. The bid is for various audio visual and electronic equipment, with quantities ranging from 1 to 1,200 units per item across multiple categories including surge protectors, microphones, laminating pods, batteries, laminators, and other technical equipment. The bid opening and submission deadline is 9/25/25 at 9:00 AM, with bids and samples due by 8:45 AM. The contract period runs from January 1, 2026, to December 31, 2026, with delivery expected within 30 days of purchase order issuance.

The bid is structured with F.O.B. pricing to CPA's warehouse in Cleveland, Georgia, with all pricing to include delivery charges. Payment terms are strictly NET 30 after complete purchase order fulfillment, and CPA is a non-profit state agency exempt from sales and federal excise taxes. New vendors are required to submit at least three references and a current W-9 form. The bid emphasizes that actual quantities are estimates and may vary based on school system orders, and vendors are instructed to provide minimum order requirements and specify any potential pricing constraints through December 2026. Bidders must use CPA's specific bid form, and samples for certain items are required prior to potential award.