Invitation for bids-FY2027 road materials and rentals

The Town of Holland Highway Department is requesting bids on road materials and equipment rentals for Fiscal Year 2027, with sealed bids due June 30, 2026 at 10:00 a.m. and public opening at the Holland Selectmen's office, 27 Sturbridge Road, Holland, Massachusetts.

The materials scope includes asphalt products (Cold Patch and Super Pave 9.5mm), processed gravels in multiple sizes (1–1.5" and 3"), bank run and hard pack gravel, washed stone, rip rap (2–4", 4–6", and 6–8"), mixed stone, chip sealing materials (standard and rubberized), crack sealing, 12" ADS pipe, and frame grate removal and reset services. Pickup materials must be sourced within fifteen miles of the Holland Highway Department. The cold planning scope covers an estimated 38,000 square yards (0–2 inches depth) with mobilization and cleanup, 2,800 gallons of asphalt emulsion for tack coat, 3,600 tons of Super Pave 9.5mm in place, and 50 tons of asphalt for driveway aprons and waterways. All construction materials must comply with Massachusetts Department of Transportation Standard Specifications for Highway and Bridges 2020 Edition.

The equipment rental scope includes seventeen categories divided into two sections: equipment without operators (backhoes, excavators ranging 5–20 tons, dump trucks, bucket trucks with and without chippers, graders, vibratory rollers, reclaimers, skid steers) and equipment with operators. Bidders must submit hourly and daily rental rates for each category.

The contract is annual with renewal options for two additional one-year periods at the Town's sole discretion, for a maximum three-year term. Bidders must submit unit prices in written words and dollars-and-cents format; written amounts govern in case of discrepancy. Actual quantities billed will be based on unit prices bid, as estimated quantities are subject to variation during execution. The Town reserves the right to retain cold planning millings if desired and is responsible for police details.