Invitation for Bids 2026 Office Supplies

Head Start of Greater Dallas, Inc. has issued Invitation for Bids (IFB) No. 26-OS for a requirements contract to supply office supplies across all agency locations in Dallas County, Texas. The procurement seeks a comprehensive suite of 89 office supply items, including adhesives, batteries, USB drives, paper, and related materials, with an additional potential additive bid item for paper. The contract will commence on the date of award and continue for one year, with two optional one-year extension periods that could potentially extend the total contract performance to three years. A mandatory pre-bid conference is scheduled for August 22, 2025, at 11:00 a.m. in the Administrative Building, with sealed bids due to the Purchasing Department by 11:00 a.m. on October 8, 2025. The contract will be awarded using a "Best Value" evaluation methodology, which considers unit price, quality, delivery/service, specification compliance, and small business/minority/woman-owned business status. Contractors must provide proof of liability insurance and comply with various federal, state, and local regulations.

The procurement encourages participation from small businesses, minority-owned, and woman-owned businesses, with potential opportunities for multiple contract awards limited to no more than three suppliers (primary, secondary, and tertiary vendors). The agency, primarily funded through federal dollars, requires a 25% non-federal match and encourages contractors to help meet matching obligations through in-kind contributions or services. Contractors must provide certifications related to equal opportunity, anti-lobbying, and debarment. Pricing will remain fixed during the first contract year, with subsequent price changes requiring mutual agreement and submitted at least three months in advance. While specific budget ranges are not explicitly stated, the comprehensive nature of the 89-item office supply list suggests a potentially significant contract value. Interested vendors must demonstrate compliance with comprehensive regulatory requirements and maintain flexibility in service delivery across multiple agency locations in Dallas County.