Invitation for Bid- Title Services - R-1

The Letcher County Fiscal Court is seeking a qualified legal firm or title company to provide comprehensive title services for the 2025 NRCS EWP Home Buyout Program. The procurement involves completing title work for approximately 125 properties, with specific services including initial title research, curative title work, title insurance, and closing services. The Invitation for Bid (IFB) requires potential vendors to submit proposals through the DFS Procurement Portal by October 16, 2025, at 9:00 AM ET, with a bid opening scheduled for 10:00 AM ET the same day and potential contract award on October 20, 2025, at 10:00 AM ET. Bidders must submit copies of necessary licensing and certifications, and all communications should be directed through the procurement portal. The county reserves the right to accept or reject any bids and may utilize multiple firms to meet scheduling requirements. Evaluation will likely focus on the vendor's ability to complete comprehensive title services efficiently and effectively for the home buyout program.

The procurement includes several set-aside and diversity requirements, with mandatory affirmative steps to encourage participation from small and minority businesses, women's business enterprises, and labor surplus area firms. Contractors must take specific actions to promote business diversity, including placing qualified minority and women-owned enterprises on solicitation lists and actively soliciting these businesses as potential sources. Additional mandatory requirements include submitting a Drug-Free Workplace Affidavit, Non-Collusion Declaration, and proof of specific insurance coverages: Commercial General Liability ($2,000,000 aggregate, $1,000,000 per occurrence), Comprehensive Automobile Liability ($1,000,000 combined single limit), and Worker's Compensation with $1,000,000 per occurrence coverage. While no specific budget range is explicitly stated, the project involves title services for 125 properties, suggesting a potentially significant contract value. The county emphasizes that there is no guarantee of the total quantity of work, as some structures may be processed through alternative means or fall out of the program.