Invitation For Bid: The Illinois Department of Public Health Stockpile Warehouse

The Illinois Department of Public Health, Office of Preparedness and Response, has issued Invitation for Bid 26-482DPH-PREPD-B-51637 seeking a vendor to provide comprehensive warehouse and logistics services for Strategic National Stockpile assets and emergency medical supplies. The procurement requires a baseline of 20,000 square feet of secured warehouse space (including 400 square feet of refrigerated storage and 5,000 square feet of operational workspace) with expansion capability to 40,000 square feet during declared public health emergencies. Services include receipt, inventory management, storage, picking, packing, and deployment of medical supplies, pharmaceuticals, personal protective equipment, test kits, durable medical equipment, and approximately 449 ventilators and Bilevel Positive Airway Pressure devices. The vendor must maintain facilities per United States Department of Health and Human Services Administration for Strategic Preparedness and Response Division of Strategic National Stockpile standards, FDA Current Good Manufacturing Practice regulations, and Illinois Administrative Code Title 68 Part 1330 requirements. The contract encompasses comprehensive medical equipment maintenance performed by certified biomedical engineers or technicians, including preventive maintenance, inspection, calibration, repair, and readiness verification. Transportation services must include delivery of medical supplies throughout Illinois within 24 hours of request and specialized transport of large medical equipment using a dedicated vehicle with liftgate, temperature control, and GPS tracking, with emergency delivery response requirements of acknowledgment within 30 minutes, dispatch within two hours, and completion within four hours for deliveries under 200 miles. The vendor must provide trained warehouse personnel available to activate within three hours of notification, with minimum staffing of 10 personnel for small-scale responses and up to 25 for large-scale responses. The initial contract term is five years from execution with renewal options for up to five additional years in any combination, not exceeding 10 years total. Electronic bid submissions are due May 6, 2026, through BidBuy, with bids remaining firm for 180 days from opening, and written questions must be submitted no later than 15 days from bid publication (by April 22, 2026). Award will be made to the lowest priced responsive and responsible bidder meeting all specified criteria, and the State reserves the right to request clarifications, inspect bidder premises, interview staff, and require presentations to verify bid contents.

No specific set-asides for disadvantaged enterprises, minority business requirements, or Women/Minority/Disabled-Owned Business Enterprise designations are mentioned in the solicitation. However, vendors may claim applicable preferences under the Illinois Procurement Code, including Illinois Business Preference and Domestic Product Preference, if applicable. The solicitation does not identify any incumbent vendors or current contractors. All bidders must be registered in the Illinois Procurement Gateway with an active, unexpired registration number at time of submission, or if not registered, must complete the non-IPG Vendor Disclosure Form (Forms A). Vendors and parent entities with annual contract values exceeding $100,000 must submit completed Financial Disclosures and Conflicts of Interest forms disclosing ownership structures, individuals or entities holding ownership interests exceeding 5% or $142,740, registered lobbyists or agents, conflicts of interest, debarment proceedings within the previous ten years, and current or pending contracts with state government units. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and worker's compensation insurance as required by law. Any bidder awarded a contract valued at $1,000 or more is subject to a $15 fee for the Minority Contractor Opportunity Initiative to be deducted from the first check issued. The procurement may be partially or entirely funded with Federal funds, with the specific percentage and dollar amount to be disclosed upon award notification. Pricing for the contract is firm as submitted by the vendor in the BidBuy Purchase Order, with renewal pricing at the same rate as the initial term unless otherwise specified, though no specific budget range or award value has been disclosed in the solicitation.