Invitation for Bid #RW2401017 Milk and Juice Cartons

The California Prison Industry Authority (CALPIA) is soliciting bids for Invitation for Bid #RW2401017 to procure milk and juice cartons for its Milk Processing and Beverage Packaging enterprises located at Corcoran State Prison. The procurement covers a two-year contract for gabled half-pint milk cartons and four-ounce juice cartons, with specific requirements for two-color graphics across multiple varieties including 1% low-fat milk, 0% non-fat milk, 1% chocolate milk, apple/pear juice, and cranberry/apple juice. Estimated quantities range from 50,000 to 75,000,000 cartons, with a minimum order of one truckload (1.4 to 2.0 million cartons). The bid will be evaluated using best value criteria, considering cost, performance, and contractor experience, with an "All or None" award approach. Bids are due on February 20, 2025, by 3:00 p.m. at CALPIA's Folsom office, with a contract term of two years and potential extensions by mutual agreement. All cartons must meet specific material, safety, and FDA requirements, with delivery to Corcoran State Prison required within 30 calendar days of notification.

CALPIA does not provide set-aside preferences for Small Business, Disabled Veteran Business Enterprise, or other special designations, though the agency encourages employment of ex-offenders. Bidders must provide samples of unprinted cartons and meet detailed specifications for materials, sanitation, and food safety standards. The contract includes provisions for firm pricing in the first year, with potential adjustments in subsequent years based on documented material cost changes. Pricing must be submitted per thousand units, and bidders are required to quote on all line items to be considered responsive. Contractors must maintain a supplier contact person available during business hours with a 24-hour response time. While specific budget ranges are not explicitly stated, the large volume of cartons (estimated at approximately 93.5 million units over two years) suggests a significant contract value. The contract also includes standard CALPIA provisions regarding insurance requirements, audit rights, and performance expectations.