Invitation For Bid (IFB) IDPH Laboratory Life Technologies Equipment Service and Maintenance

The Illinois Department of Public Health (IDPH) is issuing an Invitation for Bid (IFB 68500015N) for repair and maintenance services on Life Technologies molecular diagnostic equipment across three laboratory locations: Carbondale, Chicago, and Springfield. The contract will establish a five-year initial term commencing September 1, 2026, with options for up to five additional one-year renewals, for a maximum potential ten-year contract period. The vendor must provide comprehensive maintenance and repair services for 51 pieces of Life Technologies equipment, including 7500 Fast DX instruments, QuantStudio analyzers, Kingfisher extraction units, Veriti thermal cyclers, and Simpliamp instruments distributed across the three facilities. Required services include on-site repair within 48 hours of notification, unlimited repair calls, semi-annual or annual preventive maintenance, priority technical support Monday through Friday from 7:00 a.m. to 5:00 p.m. central time, factory-certified parts and firmware updates at no additional cost, and assignment of at least one qualified Life Technologies Factory Certified Field Service Engineer to each location. The vendor must ensure compliance with FDA 510(k) clearance requirements and CDC protocols for infectious disease testing. Pricing must be firm and fixed for all ten potential contract years with no economic adjustments permitted, and vendors must submit complete annual pricing for Years 1-10 in the BidBuy system at the time of bid submission. All parts, labor, travel expenses, and calibration costs must be included within the quoted annual maintenance fees with no additional charges to IDPH. The bid submission deadline is April 6, 2026, with questions requiring written submission to the designated Information Contact no later than 15 days after bid publication. Evaluation will be based on responsibility, responsiveness, and price, with the award going to the lowest priced responsive and responsible bidder. All bids must remain firm for 180 days from opening.

This solicitation contains no specific set-asides for minority-owned businesses, women-owned businesses, veteran-owned businesses, or small businesses, though vendors may claim Illinois Business Preference or Domestic Product Preference if applicable and submit corresponding documentation. No subcontracting is permitted under this contract, and vendors must be able to independently perform all required services. No incumbent vendor or current contractor information is disclosed in the procurement documents. The contract requires general liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate and worker's compensation insurance as required by law. All vendors responding with an annual contract value exceeding $100,000 must submit completed Financial Disclosures and Conflicts of Interest forms disclosing ownership interests, distributive income, board composition for not-for-profit entities, registered lobbyists, current and pending contracts with state units, and any prohibited conflicts or debarment history. Vendors must also submit a Vendor Disclosure form or proof of active Illinois Procurement Gateway (IPG) registration, along with an Offer to the State of Illinois and any applicable Business Enterprise Program/Veterans Small Business Program Utilization Plan. The resulting contract may be partially or fully funded with federal funds, which will be disclosed upon notice of award. A $15 administrative fee will be deducted from the first payment for contracts valued at $1,000 or more. The specific contract budget or award value range is not disclosed in the available procurement documents.