Invitation for Bid for Adibot UV Disinfecting Robot

The University of Utah Health Purchasing Department is issuing an Invitation for Bid (IFB) #12112024MC for the Huntsman Cancer Hospital Environmental Services Department to procure two Adibot A1 fully autonomous UV-C disinfection robots. This procurement aims to replace existing outdated disinfecting units that are approximately six years old and require costly maintenance. The solicitation specifically seeks bids for these UV disinfecting robots, with the university emphasizing that no alternate products will be accepted. The bid is due electronically through BidNet Direct by 3:00 p.m. Mountain Time on December 19th, 2024, with bidder inquiries due by December 16th, 2024. Evaluation will be conducted on a low-cost basis, with the university reserving the right to award the contract to the lowest responsive and responsible vendor meeting minimum specifications. Key qualifications for potential vendors include compliance with background check requirements, including FACIS Level 3 criminal background checks, drug screening, and healthcare-related immunizations for employees who will work on-site. The bid will remain valid for 120 days after opening, with F.O.B. destination shipping and net 30-day payment terms after receipt of order.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must strictly adhere to the cost proposal format outlined in Attachment A, with warnings that deviation may result in a non-responsive proposal. Prepayments are generally prohibited and would require approval from the Chief Procurement Officer. The university maintains the right to reject any or all submissions and may ultimately decide not to enter into an agreement or proceed with a purchase after reviewing proposals. While specific budget ranges are not detailed, the cost proposal document suggests vendors will need to provide unit pricing for the two Adibot A1 UV-C Disinfection Robots. The procurement is specifically for the Huntsman Cancer Hospital's Environmental Services Department, indicating a specialized medical facility procurement. The university emphasizes compliance with government records access regulations and will evaluate proposals based on meeting the specified technical requirements and cost-effectiveness.