Inventory-wood poles-lumen & reorder reports - FY25 2ND QRT

The City of Ocala, Florida's Utility Services/Resource Management is soliciting bids for Invitation to Bid (ITB# ELE/250723) to procure 240 treated wood utility poles across five specific classifications and lengths. The procurement requires 65 poles at 30 ft Class 5, 70 poles at 35 ft Class 3, 50 poles at 40 ft Class 3, 25 poles at 45 ft Class 3, and 30 poles at 50 ft Class 1. Bids must be submitted electronically through the AURSI system by 2:00 P.M. on June 10, 2025, with the bid period extending ninety (90) days and potential for a one-year contract with a one-year renewal option. Vendors must submit comprehensive documentation including a Bid Response Form, Affidavit of Compliance, Drug Free Workplace Certificate, References, E-Verify Form, and MSDS Sheets. The City will evaluate bids based on lowest price meeting specifications, considering factors such as compliance, cost, warranty, delivery, past experience, and local vendor preference.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but does emphasize several compliance requirements including mandatory E-Verify participation for new hires and maintenance of a drug-free workplace. Vendors are encouraged to provide American-made products, suggesting a preference for domestic manufacturers. While specific budget ranges are not explicitly detailed, the comprehensive nature of the bid suggests a significant procurement investment for utility infrastructure. The City reserves substantial discretionary powers in the procurement process, including the right to add or delete items, cancel the bid, or reject any and all submitted proposals. Payment will be processed electronically, and the successful vendor will be expected to meet stringent documentation and compliance standards throughout the contract period.