Interstate Vending Surveillance Systems

The Florida Department of Education is conducting an Invitation to Bid (ITB 2025-101) for Interstate Vending Surveillance Systems across 56 rest area locations in Florida. The procurement seeks qualified vendors to install, initialize, and provide training for closed-loop video camera systems at vending areas and storage rooms. Each rest area location will require three two-megapixel infrared vandal-proof dome cameras, one four-channel network video recorder (NVR), one 43-inch 1080p monitor, and associated equipment and cabling. The technical specifications mandate motion-only recording with a 30-day minimum retention period, 1080p resolution at 30 frames per second, and a closed-loop system with no internet connectivity. Bids are due on December 4, 2024, at 10:30 AM, with an estimated award posting date of December 10, 2024. The contract will have a 36-month term and will not be renewable. Evaluation criteria will focus on the lowest grand total bid price, with the Department reserving the right to award all or none, by group, by item, or any combination.

Small, minority, women, and service-disabled veteran business enterprises are explicitly encouraged to participate in this procurement. Vendors must be authorized to conduct business in Florida and possess the necessary licenses for installation and system implementation. No incumbent vendor information is provided, and the project will be funded through the Florida Department of Education's budget. Bidders are responsible for providing their own schematics, layouts, and installation implementation plans, which will be subject to departmental review and approval. While specific budget ranges are not disclosed, the project encompasses 56 rest area locations across five regions, suggesting a substantial investment in surveillance infrastructure. Billing will be permitted only upon successful completion and inspection of each site installation. Existing power outlets can be utilized, and no additional trenching or abatement work is required, which may help reduce overall project complexity and cost.